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Part-time File Assistant (Weekends)

Job ID: 4766

Updated: Sep 14, 2018

Location: Chicago, IL, United States

Category: Administrative Support

About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Support Services Team is seeking a part-time File Assistant to work weekends.  Candidates must possess a high level of customer service and exhibit a professional phone demeanor.  Responsibilities and expectations include:

  • Answering and directing telephone phone calls and monitoring Outlook email mailboxes.
  • Printing, scanning, organizing, and distributing documents, and/or coordinating with support departments to arrange for copying, custom reprographics/binding, and courier services. 
  • General clerical tasks and other projects as delegated.
  • Providing exceptional customer service to internal and external clients, fosters a sense of team, and approaches all encounters with clients and colleagues in a gracious, attentive, courteous and service-oriented manner.
  • Resourceful, self-starter able to work proactively and independently in a fast-paced environment. 

Qualifications & Requirements

  • Schedule Requirements: Kirkland & Ellis LLP is an international law firm serving clients around the world 24 hours/7 days a week.  This position requires the ability to work Saturday and Sunday, 8:00 am - 1:00 pm with flexibility for overtime as required.
  • Experience/Education Requirements: Some office experience preferred and a working knowledge of MS Office Suite.  High School diploma required.
  • Technical Job Knowledge: Maintains and applies the appropriate level of technical job knowledge, skills and capabilities necessary to fulfill job requirements and support the Firm.
  • Teamwork and Collaboration: Works cooperatively and collaboratively with others to achieve shared goals and objectives.
  • Professionalism: Conducts oneself in a highly professional and credible manner; exhibits confidence, integrity and composure in all work engagements and interactions.
  • Communication: Effectively communicates with others by obtaining and sharing information in a clear, concise and timely manner.
  • Work Prioritization and Organization: Prioritizes and organizes work activities as needed to efficiently complete tasks and accomplish desired results.
  • Accountability and Ownership: Takes a disciplined and conscientious approach to completing work; pays close attention to details and delivers high quality results.
  • Service Orientation: Demonstrates a strong desire to serve one’s internal and external clients by anticipating and responding to their needs.
  • Critical Thinking and Judgment: Applies critical thinking and sound judgment to solve problems and select the best course of action in each situation.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.