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Sr. General Services Assistant

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Job ID: 4756

Updated: Sep 7, 2018

Location: Houston, TX, United States

Category: Facilities/Office Services


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

The General Services Assistant is responsible for the daily coordination of General Services and facility related activities to ensure efficient and safe operations within the Houston office.In collaboration with the Operations Manager, Operations Coordinator, Digital Services and IT, this position is responsible for responding to requests for on-site building issues, workstation and office space needs. He or She coordinates and assists with new hire, visiting attorney and K&E personnel office set-ups.This position will also respond to and assist with building related projects, preventative maintenance, including scheduled or emergency repairs. Additionally, the General Services Assistant will receive, scan, sort and distribute USPS, Fed Ex and UPS packages.This position will also conduct regular inspections of each breakroom to ensure kitchen supplies, breakfast items, coffee, beverages and dishes are properly stocked and stored.He or She will also receive and document supply orders through Purchasing (P+) software.The General Services Assistant will also conduct a monthly facility inspection to ensure compliance, identify building deficiencies and/or unsafe working conditions.

ESSENTIAL FUNCTIONS

  • Monitors and responds to requests through #HU General Services in a timely manner
  • Responds to on-site building issues, workspace and/or office needs
  • Receives, sorts and distributes USPS, Fed Ex and UPS packages accordingly
  • Stocks office supplies, as needed
  • Coordinates maintenance activities (paint, carpet, restrooms, trash, light check, nameplates)
  • Assists with office moves, equipment delivery, box moves, and new hire set-up
  • Maintains common areas and performs routine clean-up within the office space and breakrooms
  • Conducts regular inspections of each breakroom to ensure kitchen supplies, breakfast items, coffee, water, beverages and dishes are properly stocked and stored

OTHER FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Ensures that each breakroom remains neat and clean
  • Receives and documents supply orders through Purchasing (P+) software
  • Conducts a monthly facility inspection to ensure compliance, identify building deficiencies and/or unsafe working conditions. 
  • Removes dirty dishes from offices at 11:00 a.m., 2:30 p.m. and 5:30 p.m. and places them inside the appropriate dishwasher
  • Assists with conference room set-up, as needed
  • Turns on and off TV in breakroom
  • Conducts regular light inspections in office, hallway and elevator areas
  • Spot checks carpet daily
  • Monitors and stocks printing paper, as needed
  • Cleans refrigerator every Friday (all three floors)
  • Performs light office maintenance work, as needed
  • Any other functions/duties as assigned by management

Qualifications & Requirements

Education

  • High School diploma or equivalent required

Work Experience

  • (2-3) plus years related experience required

Skills

  • Excellent telephone etiquette
  • Outstanding verbal communication skills
  • Punctuality and availability for work overtime; hours are Monday-Friday from 8:00 a.m. to 5:00 p.m.; with the potential to change
  • Ability to work with minimum supervision
  • Customer service driven
  • Ability to multi-task
  • Professional appearance
  • The ideal candidate will demonstrate excellent organizational skills, commitment to quality, attention to detail, and the ability to complete multiple tasks under pressure.
  • Must have a professional demeanor and be able to communicate effectively both verbally and in writing.
  • Ability to work overtime is required.
  • Ability to handle multiple tasks and ability to work under specific time constraints
  • Excellent written and oral communication skills
  • Requires the ability to lift 50 pounds and stand and/or walk for extended periods. 
  • Proficiency in the use of software, including, but not limited to, Microsoft Office: Word, Outlook and Excel

WORK ENVIRONMENT

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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