Join our talent network

Legal Recruiting & Development Assistant

This job posting is no longer active

Job ID: 4737

Updated: Aug 28, 2018

Location: Dallas, TX, United States

Category: Human Resources


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

As a member of the Firmwide Legal Recruiting and Development Department, the Dallas Legal Recruiting, Training & Development Assistant will work with all aspects of Legal Recruiting and Development/Training programs in the Kirkland & Ellis Dallas office. This position will support the Legal Recruiting team and is responsible for assisting the overall administration of the attorney recruiting process including, but not limited to:  fall on-campus recruiting, Summer Associate Program and Lateral hiring as well as maintenance of recruiting databases, statistics and general office duties.  The assistant will also support the Legal Development/Training team and is responsible for assisting the overall administration of attorney training and development.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

Recruiting:

  • Preparing paperwork for interviews
  • Assist with OCI registrations
  • Entering candidate information into Firm’s database
  • Updating database with candidate status following interviews
  • Processing candidate expense s and reimbursements to other firms
  • Maintain interview calendar callback interviews
  • Assist with scheduling candidate callback interviews
  • Summer Associate face-book
  • Preparation and mailing of letters and questionnaires
  • Summer Associate mailings
  • Process HR related forms including Billing Forms and Payroll orders
  • Assignment process and evaluation facilitation
  • Assist with event planning and coordination
  • Track event attendance/RSVP
  • Maintain event calendar
  • Send rejection letters to candidates
  • Maintain Fellowship materials and records
  • Answer phones

Training/Development:

  • Assist in the coordination of in-house training programs
  • Confirm necessary space has been booked and technical needs and meal requirements are confirmed.
  • Prepare attendance sheet for every training program through CE+
  • Prepare all handout materials for distribution
  • Maintain files
  • Process invoices and expenses through Chrome River
  • Provide support for Firm events including but not limited to, KICP,  Women’s Leadership Initiative and diversity sponsored activities
  • Work on multiple projects in a fast paced environment
  • Ability to interact with staff and attorneys on all levels
  • Proofreading skills and strong attention to detail
  • Ability to troubleshoot
  • Excellent communication and organizational skills
  • Exercise confidentiality
  • Ability to be a team-player
  • Ability to prioritize work
  • Ability to work overtime
  • Prepare attorneys for hire
  • Prepare and finalize New Attorney Orientation schedules and First Day Memo
  • Send out New Attorney Welcome email 

OTHER FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary)

  • Prepare and distribute department materials
  • Assist in meeting support
  • Accurate and timely entry of departmental data into various databases
  • Maintain files
  • Prepare check requests
  • Maintain departmental calendars
  • Provide event support
  • General administrative duties including filing, copying, and document preparation
  • Other duties as assigned

Qualifications & Requirements

Education, Work Experience, Skills

  • A Bachelor’s degree or equivalent experience and at least one year of experience in recruiting is required
  • Experience working for a law firm is preferred. 
  • The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills
  • Ability to multitask in a fast-paced environment
  • Very strong attention to detail
  • Professional demeanor and strong interpersonal skills
  • Ability to build relationships among lawyers and staff to achieve results; position requires a high level of collaboration with attorneys and staff and the ability to exercise independent judgment.
  • Proficiency in Word, Excel, PowerPoint and using the Internet is required
  • Working knowledge of relational databases preferred
  • Typing speed of 50+ wpm is required

WORK ENVIRONMENT

  • This job operates in a professional office environment.
  • This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
Share: