Join our talent network

Legal Recruiting Assistant

Job ID: 4712

Updated: Aug 8, 2018

Location: Chicago, IL, United States

Category: Human Resources

About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Attorney Recruiting Assistant is an entry-level administrative assistant position supporting the Attorney Recruiting team and is responsible for assisting the overall administration of the attorney recruiting process.  Responsibilities include, but are not limited to: support of campus and lateral recruiting and the Summer Associate Program, maintenance of the applicant tracking system, and general administrative responsibilities as assigned.

1. Assist fall on-campus interviewing administration including: 

  • Entering and maintaining all candidate information into Firm’s database
  • Preparing OCI binders
  • Processing candidate expense reports
  • Maintaining and organizing school files
  • Prepare materials for callback meetings
  • Generate offer and rejection letters

2. Assist in the Summer Associate Program, including: 

  • Creating the Summer Associate face-book
  • Preparing summer associate mailings
  • Managing and processing all summer associate paperwork
  • Preparing Human Resources paperwork
  • Preparing files for mid-summer/end of summer reviews
  • Preparing orientation materials
  • Tracking event RSVPs

3. Assist in the New Associate Onboarding/Orientation process, including: 

  • Creating the New Associate face-book
  • Managing and processing all new associate paperwork throughout the year
  • Preparing Human Resources paperwork including processing stipend checks
  • Preparing orientation materials

4. Assist in the Lateral Hiring Process including: 

  • Entering and maintaining all candidate information into Firm’s database
  • Preparing of Human Resources paperwork and personnel files
  • Monitoring lateral attorney recruiting email box daily

4. Work with Attorneys, summer associates and recruits to answer questions and be a resource

5. Maintain candidate database as resumes are received and decisions are finalized

6. Send rejection letters to candidates via email

7. General office duties including:

  • File
  • Process check requests and expense reports
  • Scan documents and save to Document Management System
  • Generate surveys using Survey Monkey
  • Other duties as assigned by Attorney Recruiting Director/Manager

Qualifications & Requirements

A Bachelor’s degree or equivalent experience and at least one year of experience in an office setting is required; experience working for a law firm is preferred.  Technical experience should include MS Word, Excel, and PowerPoint.  The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor.  Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among lawyers and staff to achieve results.  This position requires collaboration with attorneys and staff and the ability to exercise independent judgment. It also requires a significant amount of overtime during our busy summer and fall seasons.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.