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Administrative Assistant, Legal Recruiting & Development

Job ID: 4709

Updated: Aug 7, 2018

Location: New York, NY, United States

Category: Administrative Support


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Administrative Assistant provides support to the New York office team members within the Firmwide Legal Recruiting & Development (“LRD”) Department.

The Administrative Assistant is the point of contact for and supports the Legal Recruiting & Development Department. Essential job functions are as follows:

  • Provide administrative support:
    • Organize and execute significant scheduling tasks
    • Maintain calendar and address book
    • Escort candidates, meet and greet guests
    • Schedule and arrange meetings
    • Make travel arrangements
    • Organize monthly LRD team lunches
    • Organize and execute events, such as lunches, dinners, receptions, seminars:
      • Assist with various recruiting events (Summer Associates, On Campus), trainings - nametag, check-in tables, etc.
      • Assist with Practice Group meetings, breakfasts, and events
      • Work with Conference Center and Conference Technology for meeting, training, & event needs
    • Prepare expense reports and check requests
    • Process all team invoices
    • Process manager expenses
    • Track team budget, consulting with others for tracking in master budget
    • Gather & review requests for signatures for all contracts
    • Establish and maintain files and materials
    • Filing and other administrative duties as assigned

Qualifications & Requirements

The qualified Administrative Assistant candidate will possess a four-year college degree with at least three years experience in providing administrative support.  Important to success are strong organization and communication skills, with the ability to interact professionally with high-level attorneys, staff and guests of the Firm.  The qualified candidate must be able to work independently while making intelligent, informed decisions.  The successful candidate must have the ability to multi-task and prioritize while working in a high pressure, deadline-driven environment.  A working knowledge of Microsoft Word, PowerPoint and Excel is required.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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