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Business Intake Supervisor- Compliance

Job ID: 4704

Updated: Jul 30, 2018

Location: Chicago, IL, United States

Category: Conflicts Docket/Records Mgmt


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Business Intake Supervisor - Compliance is responsible for the oversight of all aspects of the duties of the dedicated Business Intake - Compliance team including final review of all engagement documentation, including retention letters, outside counsel guidelines, waivers, and other required documentation. This position will also be responsible for establishing and maintaining information barriers related to business intake, including the distribution of memorandums and notifications using the Firm’s dedicated access management applications.  The Business Intake Supervisor - Compliance is responsible for maintaining all engagement letter, waiver, and other Business Intake & Conflicts Department templates.  The major focus of the position will be quality of outcomes, workflow analysis/adjustments, and exceptional customer service.  This position reports to the Business Intake Manager and is subject to the needs that may arise in aiding the Firm’s Office of the General Counsel, Risk Management, and the business intake and conflicts area in general.

The Business Intake Supervisor - Compliance has these core responsibilities:

  • Under the direction of the Office of the General Counsel and Risk Management leadership, ensure the activities of the Business Intake - Compliance team align with the Firm’s risk management policies and goals, utilize industry best practices, and assist the Firm lawyers in adhering to the business and ethical rules set forth by the Firm.
  • Maintain high standard for customer service and quality control.
  • Deliver prompt results that take into account the unique needs of the attorneys and staff.
  • Oversee issues related to staff hiring, personnel coaching and improvement, and termination.
  • Review complicated and sensitive engagement letter and information barriers related to business intake and escalate appropriately for resolution.
  • Work closely with other Business Intake Supervisors, Business Intake Manager and conflicts team to ensure coordination of systems, workflow and outcomes.
  • Develop strong working relationships with attorneys, legal support staff and staff in other Firm administrative departments.

Essential Job Functions:

  • Oversee and assist with the final review and approval of all engagement documentation, including retention letters, outside counsel guidelines, waivers, and other required documentation.
  • Establish information barriers using the Firm’s dedicated access management applications
  • Draft and distribute information barrier memorandums and notifications related to business intake, when required.
  • Supervise daily team workflow to ensure timely completion of department responsibilities including reviewing for accuracy, thoroughness and completeness.
  • Assist with development and delivery of all necessary training to attorneys and staff on the business rules, ethical rules, applications, processes, and policies associated with engagement documentation and information barriers related to business intake.
  • In conjunction with the other Business Intake Supervisors and Business Intake Manager, identify staffing needs for the dedicated business intake team, including new positions, new hires, and terminations.
  • Maintain all Firm engagement, waiver, and other business intake and conflicts related templates.
  • Maintain all Business Intake & Conflicts Department policies and related documentation.
  • Organize training of new employees, including documentation updates, on-going training sessions, and scheduled peer review. Meet regularly with members of the team.
  • Update and ensure accuracy of all process and procedure documentation related to the Business Intake - Compliance team.
  • Recommend technology and process improvements.
  • Oversee and support team’s performance in all routine and complex functions that support the activities of the department, including but not limited to new business intake systems, Firmwide information barrier application, engagement letter management, SharePoint sites, and all department-wide administrative duties.
  • Be available for urgent and confidential situations, including evenings and weekends. Be available 24/7 via mobile device.
  • Work together with department management to deliver quarterly, annual and ad hoc, performance, management, statistical, and other reports.
  • Other duties as assigned.

Qualifications & Requirements

The ideal candidate will possess five to seven years of related experience, including engagement documentation review or similar process management/risk management experience required.  Must have the ability to prioritize and handle multiple projects at once while meeting deadlines and working in a fast paced environment with minimal supervision. Four year college degree required. Advanced degree, J.D., or M.B.A. preferred. Candidate must have strong organizational skills; must possess exceptional writing and oral communication skills; strict attention to detail; and possess strong interpersonal skills. Studies in areas directly applicable to the duties described above (e.g. business administration, project management, management, paralegal/legal assistant, finance) desirable but not required depending upon other professional and educational experience. Previous supervisory experience and demonstrated leadership abilities is a plus.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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