Job ID: 4633
Updated: Jun 20, 2018
Location: Los Angeles, CA, United States
Category: Legal Secretary/Practice Asst
About Kirkland & Ellis
Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms. Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.
Essential Job Functions
This list is not exhaustive and may be supplemented and changed as necessary.
Prepare regular reports relating to team hours worked, attendance, billable hours, time entry, and other metrics as follows:
The Following duties associated with the performance review aspect of the Paralegal and Secretarial Programs under the direction of the Regional Human Resources Director:
Qualifications & Requirements
The Practice Support Manager is responsible for managing the paralegals, secretaries and technical document services for the Los Angeles and Century City offices, and for ensuring that the Paralegal and Secretarial Departments provide quality support to the attorneys and clients. This position exercises a moderate to high degree of discretion and independent judgment.
The qualified candidate will have excellent oral and written communication skills with the ability to interact professionally with attorneys, staff and clients. Must be a self-starter, demonstrate the ability to make independent, well thought out decisions, and be able to work under pressure and meet deadlines in a fast paced environment. Strong organization and planning skills, including the ability to manage multiple projects concurrently, a team-oriented proactive approach, and strong attention to detail are necessary.
The main responsibilities of the Paralegal/Secretarial Manager are to supervise the Paralegal and Secretarial Programs including managing Paralegal case staffing, Attorney/secretarial assignments, participating in the interview and hiring decision process, managing orientation and training, managing the review process, providing coaching and development, and making recommendations for Paralegal promotions.
The Manager also manages the contract attorney process. Responsibilities include managing relationships with temporary agencies, and overseeing logistics and placement of contract workers, while coordinating follow-up with the Human Resources, Facilities, IT, Conflicts and Security departments as necessary.
Education, Work Experience, Skills
7+ years of a mix of secretarial/paralegal experience and experience supervising or managing paralegals and secretaries is required. Paralegal and legal secretarial hands on experience is preferred, but not required. Strong professional presence, communication, organization, and attention to detail required. Knowledge of PeopleSoft is a plus. A Bachelor’s Degree or equivalent work experience is required. The qualified candidate must have:
How to Apply
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Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.
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