E-Billing Assistant

About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The E-Billing Assistant is responsible for providing support to the E-Billing Manager as it relates to the Firm’s e-billing processes and work closely with the E-Billing Coordinators and billing staff to facilitate accuracy, compliance, and timely submission of invoices to clients.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

• Administration of the e-billing function, including:
• Monitor and respond to shared mailbox emails
• Proactively seek and identify enhancements to the e-billing process
• Maintain documentation of existing processes
• Provide training, as necessary, to impacted parties
• Responsible for all tasks related to the set-up of new e-billing clients:
• Communicate implementation timeline to appropriate Firm personnel
• Review client and matter set-up in billing system and e-billing site
• Assist with entering billing rates and/or cost overrides
• Request new matters in e-billing sites
• Prepare client summaries of billing rules and processes
• Ongoing maintenance of e-billing vendor sites, including:
• Assist with upload of timekeeper rates
• Handle new matter set-up requests
• Track e-billing vendor service agreement terms and submit invoices for payment processing
• Add and remove users from e-billing sites as required
• Administration of Accounts Payable websites
• Confirmation of banking information
• PO set-up
• Assist with completing client questionnaires
• Other functions as required, including:
• Assist with set-up and testing of process automations
• Test implementation of new software
• Communicate with E-Billing Manager and billing staff regarding situations that may require follow-up on outstanding assignments and unexpected delays
• Special projects as needed

Qualifications & Requirements

• A Bachelor’s Degree in Accounting, Business, Computer Science, or Information Systems is strongly preferred.
• Commitment to providing excellent customer service while producing a high-quality work product. The ability to multitask and prioritize is essential.
• High level of discretion to handle sensitive and confidential client information.
• Possess outstanding interpersonal skills to work effectively within a team environment, as well as independently.  The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required. 
• Flexibility to work after shift and additional hours as may be required.

Technologies/Software

• MS Office with emphasis on strong Word and Excel skills
• Elite 3E or Aderant experience preferred
• Knowledge of e-billing software platforms i.e., Legal Tracker, BillingPoint, Collaborati, TyMetrix, CounselGo, Coupa, Ariba, Bill.com

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and laptops, telephones, printers and scanners, copiers, and document management systems.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-AR1