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Practice Support Coordinator

Job ID: 7915

Updated: Jul 8, 2024

Location: Washington, DC, United States

Category: Legal Secretary/Practice Asst

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

Perform the following duties relating to the Practice Services Department under the direction of the Associate Director of Practice Support Services.

Timekeeping

  • Maintain monthly absence calendar
  • Monitor attendance, leave and make-up requests
  • Discuss coverage needs with PAs prior to absence if needed
  • Retrieve daily absence calls from departmental call-in telephone extension
  • Inform attorneys and back-up teams of absences
  • Send PA schedule change requests to Chicago for processing
  • Discuss problematic PA attendance with Associate Director
  • Determine daily assignments

Admin

  • Routinely collect feedback from attorneys, paralegals and managers
  • Regularly share feedback with floater(s) and Associate Director
  • Conduct feedback meetings with Associate Director
  • Field questions/concerns from assistants and elevate to Associate Director when necessary.
  • Walk floors to develop and maintain relationships with the assistants and identify morale and performance issues.  Discuss with Associate Director as appropriate.
  • Serve as resource for staff regarding K&E policies and procedures
  • Assist Associate Director with conversations with staff and interviewing prospective assistants
  • Maintain and update organizational documents and reports
  • Participate in determining new PA assignments
  • Create and distribute ‘Move’ notifications
  • Update PeopleSoft
  • Assign Chrome River access
  • Coordinate on-call schedule for holidays
  • Arrange attorney back-up phone coverage when needed
  • Handle overflow requests as needed

Meetings

  • Assist Associate Director with scheduling PA and Document Services meetings, training sessions, and special events
  • Assist Associate Director with Practice Assistant Review Meeting

Document Services

  • Monitor day time and after-hours distribution lists to ensure timely responses
  • Schedule after-hours coverage when needed
  • Work with Associate Director to add/remove team members when necessary

Qualifications & Requirements

  • 3+ years experience as a secretarial coordinator or supervisor in a mid to large size law firm or a corporate or financial services organization.
  • Possess in-depth knowledge of legal secretarial services and processes in a law firm or corporate/financial environment.
  • Strong attention to detail and ability to work efficiently and prioritize assignments.
  • Excellent communication and organization skills, ability to adapt to change, and demonstrate a customer service orientation.
  • Responsive to requests, with follow-up and ability to provide excellent customer service in a professional, respectful and positive manner.
  • Maintain confidentiality, act in a fair and equitable manner and be able to interact effectively with individuals on all levels of the firm’s business.
  • Able to take initiative, work independently and make sound business decisions
  • Proficient in Microsoft Word, Excel.
  • College degree is required; equivalent work experience will be considered.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Compensation: 

The base salary range below represents the low and high end of the salary range for this position. This range may differ based on your experience and skill set, geographic location, and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We also offer an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

  • Washington D.C. - $90,000 -$105,000

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.  #LI-Hybrid #LI-JG1