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Facilities Services Supervisor

Job ID: 7887

Updated: Jun 18, 2024

Location: New York, NY, United States

Category: Facilities/Office Services

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

  • The Facilities Services Supervisor will work closely with the Senior Facilities Services Manager and Associate Director of Operations in executing high-level service and a team approach to the daily operations of the Facilities Services department within the New York office.
  • This position requires an individual with excellent professional communication and team leadership abilities. Qualifying candidates will demonstrate strong competencies in project and time management and must possess a general knowledge of building repairs and maintenance (e.g., HVAC, plumbing, carpentry, electrical and painting). Qualifying candidates will demonstrate strong organization skills and  expertise in providing high-quality support services, including their first-rate capability of identifying, analyzing, and problem-solving service-related issues.

ESSENTIAL FUNCTIONS

  • Receive and schedule daily job requests.
  • Assign and perform jobs in-house.
  • Schedule maintenance work with outside vendors.
  • Collaborate with property management on all facilities related requests and tasks impacting our space.
  • Coordinate and perform daily cleaning with facilities services staff.
  • Coordinate and collaborate with Guest Services team on Visitor Office readiness.
  • Prepare Facilities Services team schedule, accounting for scheduled absences.
  • Collaborate with the Senior Facilities Services Manager in preparing performance evaluations.
  • Compile and present job request/completion metrics to the Senior Facilities Services Manager and Associate Director of Operations.
  • Coordinates office moves, furniture move needs and rentals (including liaising with professional furniture moving company), and new hire arrival setups.
  • Coordinate training/mentoring for new team hires, and training for current staff on new equipment and software.
  • Collaborate with Guest Services, Hospitality, and Technology Support for internal and external events.
  • Assist in administering the firm’s office space management software (Centerstone).

OTHER FUNCTIONS

  • Any other functions/duties as assigned by management.

Qualifications & Requirements

Education, Work Experience, Skills

  • High school diploma required. College degree preferred or equivalent work experience will be considered.
  • Qualifying candidates will have 5+ years in a facilities coordinator related role.
  • Effective leadership and coaching skills, a strong work ethic and will to demonstrate excellent written and verbal communications. Individual must be able to multi-task and be willing to work alongside the facilities team and other departments.
  • Candidate must be able to climb a ladder and lift 50 lbs.
  • Candidate must be able to use hand tools.

Technologies/Software

  • Microsoft Outlook
  • Microsoft Office
  • EMS
  • Centerstone or similar space management software
  • Vinyl printing software/hardware
  • Request/Job based ticketing system

Certificates, Licensures, Registrations

  • NA

WORK ENVIRONMENT

  •  This job operates in a professional office environment. 

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

For applicants who are based in New York City, visit the following link for pay range information: https://staffjobsus.kirkland.com/pages/jobid7887

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Onsite #LI-LW1