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Document Services Operator

Job ID: 7807

Updated: May 3, 2024

Location: Chicago, IL, United States

Category: Legal Secretary/Practice Asst

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

  • The Document Services team is seeking an experienced Operator with high efficiency and technical acumen.  The ideal candidate must possess strong attention to details and be a proactive team player with excellent verbal and written communication skills.  Must be able to decipher and analyze instructions regarding detailed work requests and projects.  Candidate must be flexible and exhibit ownership over the advancement of skillsets and status updates on work product.
  • The schedule for this position is Monday to Friday 9:00 am – 5:00 pm CT including an hour break (California candidates:  Monday to Friday 9:00 am – 5:30 pm CT including an hour break).  Flexibility to work overtime on an as needed basis.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Expertly revise, format, compare and cross-reference documents, including complex UK documents
  • Convert documents from various formats to Word, Excel, PowerPoint, and Visio, while adhering to the Firm’s standard best practices
  • Generate and update/revise Tables of Authorities
  • Convert and reformat SEC documents, including financial tables, according to the Firm’s standard best practices
  • Execute defined terms checks and reformat documents utilizing the Firm’s standards and tools
  • Modify, compile, and redact PDFs; create forms, e-closing binders and bookmarks in Adobe Acrobat
  • Create, revise, and reformat PowerPoint presentations, maintaining Firm branding standards
  • Create and modify organizational charts, flowcharts and timelines in Visio and PowerPoint
  • Familiarity with Excel, including reformatting, setting up for printing, and basic formulas and charts
  • Provide technical support to clients, including software troubleshooting

Qualifications & Requirements

Education, Work Experience, Skills

  • A college degree or business certification is preferred; equivalent work experience will be considered.
  • 3+ years of experience as a word processor in a legal or financial services organization is required.
  • Ability to meet tight deadlines in a high-pressure environment while maintaining a professional demeanor and providing exceptional customer service.

Technologies/Software

  • Microsoft Word, Excel, PowerPoint, Visio, Adobe Acrobat, OmniPage, Nuance Power PDF, Litera (Compare and Best Authority), DocXtools, and Outlook.  

WORK ENVIRONMENT

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-MP1