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Human Resources Coordinator

Job ID: 7793

Updated: Apr 26, 2024

Location: San Francisco, CA, United States

Category: Human Resources

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

They Bay Area offices of Kirkland & Ellis are seeking a Human Resources Coordinator. This individual would work out of our San Francisco office and report to the Bay Area Associate Director of Human Resources. They will be primarily responsible for facilitating Human Resources tasks, projects and processes in the Bay Area offices. The ideal candidate will be someone who provides excellent customer service to all internal and external clients, is passionate about Human Resources and going the extra mile to support our staff and attorneys, values collaboration and teamwork, and strives for improvement and increased efficiency.

Primary duties include conducting benefits orientation, answering payroll and benefits-related questions, supporting the on-boarding/off-boarding of attorneys and staff, and assisting employees with leave of absence.  Additionally, the HR Coordinator will support staff recruiting activities, conduct new hire orientation, assist with office wide employee relations initiatives, and perform other activities related to the general administration of the HR department.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  1. HR Projects
  • Assist the Bay Area HR Team with a variety of human resources projects, including, but not limited to document audits, file digitization, summer internship coordination, and community outreach programming.
  • Support Associate Director of HR with annual performance review process and the 30-60-90 day onboarding program.
  • Assist with local office wellness initiatives.
  1. Employee Onboarding
  • Assist with coordination of new hire onboarding, including conducting background and reference checks for new hires.
  • Assist with first day orientation for new staff members.
  • Assist with verification of new hire paperwork including I-9 documentation.
  1. HR Administrative Support
  • Respond to employee questions regarding Human Resources policies and procedures.
  • Ensure employee compliance with anti-harassment training.
  • Send offboarding paperwork to departing employees, ensure collection and filing of paperwork.
  • Coordinate any employee ergonomic needs.
  • Maintain electronic personnel files.
  • Assist with regularly auditing of time reports and employee timecards to ensure compliance with time & absence policies.
  • Assist in completion of employment verifications and employment letters.
  • Other assignments and projects as assigned.

Qualifications & Requirements

Education, Work Experience, Skills

  • Bachelor’s degree with two to four years of Human Resources experience.
  • Excellent initiative and high standards for personal performance.
  • Ability to learn quickly, multi-task and meet concrete deadlines.
  • Excellent proofreading and organizational skills and acute attention to detail.
  • Process orientation with proven project management ability.
  • Excellent follow-through skills, as well as keen judgment and problem-solving skills.
  • Proven track record of maintaining confidentiality.
  • Be flexible to work overtime, as needed.
  • Working knowledge of CA employment law and local ordinances is required.

Technologies/Software

  • Microsoft Outlook, Word, PowerPoint, Excel, PeopleSoft

Certificates, Licensures, Registrations

  • SHRM-CP or HRCI Certification preferred.

WORK ENVIRONMENT

This job operates in a professional office environment.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

For applicants who are based in Bay Area, visit the following link for pay range information: https://staffjobsus.kirkland.com/pages/bajobid7793

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-LW2