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Finance Coordinator

Job ID: 7765

Updated: Apr 10, 2024

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Finance Coordinator will provide a wide range of financial and accounting administration support, including reviewing/processing Firm-approved sponsorship payments and payments from the Kirkland & Ellis Foundation, and preparing management reports/information. This individual will interact with personnel at all levels in a fast-paced environment.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Assist with reviewing/processing payments, including assembling required paperwork and entering/reviewing payment requests in Chrome River.
  • Review bank statement activity and complete monthly accounting schedules and reconciliations.
  • Coordinate with the Accounting department and other Firm personnel as required to ensure payments are made on a timely basis and that rush requests are handled daily.
  • Complete New Vendor forms as required.
  • Confirm tax ID numbers on the IRS website and contact charities as required to obtain information.
  • Respond to inquiries from the Foundation Board, partners, associates, and staff regarding Firm approved sponsorship payments and payments from the Kirkland & Ellis Foundation.
  • Assist with the administration of the Employee Matching Program, including tracking matching requests and verifying matching limits.
  • Compose, type, and proofread correspondence, memos, and emails.
  • Handle clerical duties of filing, copying, scanning, and opening/routing of mail.
  • Assist with special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities.

Qualifications & Requirements

  • A Bachelor of Arts/Science (BA/BS) in Finance or Accounting is required.
  • The Finance Coordinator will have at least 2 years of finance experience; experience with a charitable organization or law firm is preferred.
  • This position interacts with employees at all levels and requires a strong customer service orientation. Excellent verbal and written communications skills, attention to detail, and a commitment to excellence is imperative.
  • Candidates should be self-motivated, require minimal supervision, and will be required to maintain confidentiality.
  • Intermediate MS Excel skills are required; familiarity with the 3E Elite financial system and Chrome River expense and invoice management application is highly desirable.  
  • The individual should be flexible in order to handle time sensitive requests, including periodic needs outside of standard working hours. The successful candidate will have the ability to multi-task in a fast-paced environment and consistently meet deadlines.
  • A desire to learn new skills and to expand their skills over time is necessary.

Technologies/Software

  • MS Office including Word, Excel, PowerPoint, and Outlook
  • 3E Elite Financial System
  • Chrome River

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-JG1