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Talent Acquisition Operations Specialist

Job ID: 7693

Updated: Mar 21, 2024

Location: Chicago, IL, United States

Category: Human Resources

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

Recruitment Process Management:

  • Specialize in the recruitment of temporary or contingent workers for various departments within the Firm. Work closely with hiring managers and Recruiting Business Advisors to understand staffing needs of the department and provide strategic, consultative guidance through the sourcing process.
  • Coordinate with third-party staffing agencies to secure contingent workers as needed and develop pipelines for ongoing needs.
  • Manage hiring team interview processes including administering skills testing and troubleshooting interview logistics. Conduct phone screens, video interviews, and in-person interviews.
  • Support process re-design and implementation as it relates to the Firm’s recruitment of contingent workers.

Vendor Management:

  • Build and maintain professional relationships with staffing firms, developing a network of preferred vendors for each business function and regional geography.
  • Negotiate vendor agreements, partnering with Procurement team when needed.
  • Ensure functionality of staffing firm candidate portal and troubleshoot any technical issues.

Operational & Compliance Process Improvement:

  • Work cross-functionally with hiring teams, other HR departments, Technology, and Operations teams to streamline and standardize the onboarding process for contingent workers in the US.
  • Assist in developing and implementing compliance process improvements, with a focus on streamlining background check procedures.
  • Lead TA training sessions related to process changes which includes creating training materials and guides.
  • Partner with the HR Employee Relations & Compliance team to ensure adherence to legal and regulatory guidelines throughout the hiring and onboarding process.

Other:

  • Partner and collaborate effectively with broader TA team and other HR Business Partners
  • Other related duties as assigned.

Qualifications & Requirements

Education, Work Experience, Skills

  • Bachelor’s degree required; or high school diploma/GED and additional equivalent professional experience.
  • 6+ years of dedicated full-cycle recruiting experience, including experience managing contingent worker hiring.
  • Proven ability to think strategically and adapt to changing priorities and deadlines in a dynamic organization.
  • Demonstrated experience prioritizing and managing a high-volume of tasks, while maintaining attention to detail, in order to deliver high-quality results.
  • Excellent communication skills, both written and verbal, with a track record of building collaborative relationships in a matrixed environment.

Technologies/Software

  • Proficiency managing agency portal functionality within an ATS or CRM
  • Proficiency with Microsoft Office Excel
  • Experience with Visio or another diagramming tool

Certificates, Licensures, Registrations

  • PHR or SHRM is a plus

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.