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Operations Coordinator (Mon-Fri, 8:30am – 5:30pm)

Job ID: 7656

Updated: Mar 8, 2024

Location: Washington, DC, United States

Category: Facilities/Office Services

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Operations Coordinator will provide operations/facilities support to the Firm’s Washington office.    

Under the direct supervision of the Associate Director of Facilities Services, the Operations Coordinator will support various operational departments and functions to ensure smooth day-to-day operations. The Operations Coordinator will be a primary point of contact for all Washington personnel; therefore, must possess a professional image and phone presence. The schedule for this position is Monday through Friday, 8:30 am - 5:30 pm with a one-hour meal break. Must be available to work overtime, as needed.

 ESSENTIAL JOB FUNCTIONS

Essential job functions include those set forth below. Other duties and responsibilities may be assigned. Regular and predictable attendance and the ability to work overtime as needed is an essential function of the job.

Safety and Security:

  • Assists with implementing the Firm’s safety and security procedures, planned equipment updates, and serves as a member of the Emergency Response Team. Responsible for maintaining an up-to-date list of Emergency Response Team members.
  • Creates new and replacement badges for Firm personnel and visitors.
  • Contacts security systems vendors to troubleshoot issues when necessary.
  • Supports DC programs coordinated by the Physical Security team, including, but not limited to CPR AED training, Emergency Response / MIR 3, Building / Life Safety drills.

Office Operations:

  • Maintains inventory of department supplies and distributes office supplies to Firm personnel.
  • Addresses requests from staff and attorneys related to office space, including location, furniture, and equipment moves.
  • Reports and follows up on building-related maintenance requests.
  • Supports the Digital Services and Delivery Services functions as needed.
  • Collaborates with IT and Guest Services staff in coordinating internal and external events, including coordination of supplies, signage, room set-up, and any other requests.
  • Processes invoices related to facilities, and mailroom activities, creates requisition forms, processes purchase orders, and monitors order status, including preparing, executing, and tracking vendor service contracts.
  • Ensures the highest level of customer care by answering incoming phone calls and monitoring the department email account.
  • Performs duties and special requests as assigned.

Qualifications & Requirements

Education, Work Experience, and Skills:

  • High school diploma required. College degree preferred or equivalent work experience will be considered.
  • 3+ years’ experience in an Operations or Facilities related role.
  • Strong customer service skills, preferably in a law firm or professional services environment.
  • Strong interpersonal skills with the ability to build relationships with all Firm personnel to achieve desired results.
  • Strong written and oral communication skills. Ability to present complex ideas in an easy-to-understand way.
  • Must possess a professional demeanor and the ability to work in a fast-paced environment.
  • A motivated self-starter with the demonstrated ability to work independently, collaborate on projects, and participate in a team-oriented environment.
  • Ability to type 40+ wpm and to handle multiple incoming telephone lines is required.
  • Ability to lift and move up to 50 lbs.
  • Ability to handle confidential information with discretion.
  • Strong proficiency in Microsoft Office suite of applications, including PowerPoint, Excel, and Word.
  • Experience with Datawatch and C-Cure preferred.
  • Ability to safely utilize tools and equipment needed for office moves and set-up.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Onsite #LI-LW1