Join our talent network

Executive Assistant

Job ID: 7577

Updated: Feb 6, 2024

Location: Chicago, IL, United States

Category: Administrative Support

Share:

About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Executive Assistant will provide administrative support to the Chicago Senior Director of Administration.  Responsibilities include, but are not limited to:  supporting the Chicago Senior Director of Administration with the budget process, preparation and reporting on financial metrics and tracking vendor payments; complex calendar management, conferences and preparing travel arrangements and expense reimbursement.  Plan and coordinate events, including luncheons and various senior management meetings.  Prepare internal and external communications and proactively anticipate needs of the Senior Director of Administration.  This position requires well developed organizational and communication skills as well as ability to exercise sound judgment and maintain professionalism.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Complex meeting scheduling, email and calendar management
  • Anticipate needs to ensure projects and deadlines are met
  • Prepare office wide communications related to office closures, emergency preparedness and    general announcements, etc.
  • Perform preparation and analysis of monthly, quarterly and annual budget results
  • Able to prioritize assignments to meet deadlines and multi-task
  • Exercise good judgment in a variety of situations
  • Ability to handle confidential information with discretion
  • Provide project support through meeting scheduling and research
  • Ability to interact with senior executives, VIPS and all members of the organization with professionalism
  • Creative and collaborative with an understanding of how to reach relevant stakeholders across multiple disciplines
  • Attend key meetings and capture comprehensive notes/actions for reporting
  • Create agendas, itineraries, and other support materials
  • Develop positive and effective working relationships with the executive team and other colleagues
  • Build an effective internal and external network

OTHER FUNCTIONS This list is not exhaustive and may be supplemented and changed as necessary.

Any other functions/duties as assigned by management.

Qualifications & Requirements

Education, Work Experience, Skills

An Executive Assistant professional with a minimum of 5 years of experience in a law firm or other professional services environment.  Qualifications include excellent communication skills, both written and verbal.  Strong administrative, planning and organizational skills.  Ability to work independently on projects and also within a team environment.  Ability to thrive in a busy, time-sensitive environment and maintain strict confidentiality.  A Bachelor’s degree preferred, Overtime and travel as required.

Technologies/Software

Proficient in Microsoft Office and advanced Excel skills

Certificates, Licensures, Registrations

  • Bachelor’s degree is preferred

Tools and Equipment

  • N/A

WORK ENVIRONMENT

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, smartphones and photocopiers

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-KP1