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Document Services Coordinator (Wed-Thu, 6 pm – 4 am Fri, 4 pm – 1 am Sat, 7 pm – 5 am ET)

Job ID: 7388

Updated: Nov 8, 2023

Location: New York, NY, United States

Category: Legal Secretary/Practice Asst


About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

  • The Document Services team is seeking an experienced Coordinator to oversee the intake and delegation of work requests within the Document Services Department.  This position requires the exercise of strong critical thinking and decision-making skills, along with sound judgment and follow-through.  Individual must be detail oriented and dependable, and possess exceptional written and verbal communication and customer service skills, as well as the technical acumen to assist with work requests when necessary.
  • The schedule for this position is Wed-Thu, 6 pm – 4 am; Fri, 5 pm – 1 am; Sat, 7 pm – 5 am (EST).  Flexibility to work overtime on an as needed basis.


  • Responsible for the intake and assignment of work requests, including thorough assessment of initial requests and determination of the technical skills needed to achieve completion within the desired time frame
  • Communicate with staff and attorneys to ensure the work product is delivered timely and accurately
  • Monitor staff productivity, work product, and technical abilities and keep management appraised regarding staff training needs as well as identifying areas where coaching or counseling may be needed
  • Assist with the onboarding and training of new hires, including: analyzing, drafting and modifying training modules; holding training sessions; reviewing practice documents; providing feedback; and monitoring performance and tracking training progress
  • Field troubleshooting calls and assist with technical software troubleshooting
  • Liaise with other departments to ensure completion of work requests
  • Technical proficiency to perform the following tasks:
  • Expertly revise, format, compare and cross-reference documents, including complex UK documents
  • Convert documents from various formats to Word, Excel, PowerPoint, and Visio, while adhering to the Firm’s standards
  • Generate and update/revise Tables of Authorities
  • Convert and reformat SEC documents, including financial tables, according to the Firm’s standards
  • Execute defined terms checks and reformat documents utilizing the Firm’s standards and tools
  • Modify, compile, and redact PDFs; create forms, e-closing binders and bookmarks in Adobe Acrobat
  • Create, revise, and reformat PowerPoint presentations, maintaining Firm branding standards
  • Create and modify organizational charts, flowcharts and timelines in Visio and PowerPoint

Qualifications & Requirements

Education, Work Experience, Skills

  • A college degree or business certification is preferred; equivalent work experience will be considered.
  • The qualified candidate will have 3+ years of prior coordinating or supervisory experience in a legal or financial services organization. 


  • Expert knowledge of the following software applications is required: Microsoft Word, Excel, PowerPoint, Visio, Adobe Acrobat, OmniPage, Nuance Power PDF, Litera (Compare and Best Authority), DocXtools, and Outlook.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

For applicants who are based in New York City, visit the following link for pay range information:

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-NM1