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Firmwide CLE Compliance Assistant

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Job ID: 7295

Updated: Sep 14, 2023

Location: Chicago, IL, United States

Category: Legal Recruiting & Development


About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Firmwide CLE Compliance Assistant is an integral member of our Firmwide Legal Recruiting & Development (LRD) department.  Reporting to the Firmwide Senior CLE Compliance Manager, this assistant will be a Firmwide resource that actively supports global processes to manage the accuracy and integrity of Kirkland and Ellis’s attorney CLE compliance.  The Firmwide CLE Compliance Assistant will be the first point of contact for Chicago attorneys to manage and support end-to-end process of CLE accreditation and compliance.  The Firmwide CLE Compliance Assistant is a highly visible role within the Firm and will be responsible for supporting LRD resources with respect to centralized direction, guidance, and support as it relates to Firmwide CLE accreditation and compliance.     

Essential Functions

  • Manage Illinois and Florida CLE compliance deadlines
  • Maintain and oversee  the Firm’s accredited provider status in jurisdictions where the Firm has an office
  • Submit daily and weekly course submissions and audit the monthly attendance report through the Illinois MCLE Board
  • Apply for Florida CLE credit
  • Monitor California, New York, Texas, Utah, and Virginia CLE (requiring timely notification of compliance and reporting)
  • Utilize the Firm’s Learning Management System to obtain and track CLE credits for programs and compliance for Firm attorneys
  • Run monthly reports to check compliance deadlines for attorneys licensed in jurisdictions where Kirkland tracks compliance and work with Firmwide teams to ensure CLE reporting notifications are being sent
  • Contribute to process, procedure, and technology improvements in order to reduce risk, maintain and promote the integrity of Kirkland’s CLE compliance, and improve efficiency
  • Drive and support CLE audits
  • Assist with new hire/lateral hire onboarding and departing attorneys as it relates to CLE accreditation and compliance 
  • Monitor and maintain Firmwide CLE Compliance inbox
  • Oversee external CLE programs
  • Process and maintain certificates of attendance
  • Escalate risks and issues appropriately
  • Collaborate with and support the team and build and foster working relationships with business partners across the Firm
  • Demonstrate servant leadership and be a good Kirkland Firm steward
  • Work with, identify, develop, lead, and manage key external vendor relationships
  • Ability to learn and work independently but actively listen to and understand and follow directives to get desired results
  • Respond to department communications with accurate information in a timely manner and address time-sensitive issues
  • Ability to work overtime and perform duties outside of scheduled work hours, as needed, to meet the business needs of the Firm
  • Lead special projects as assigned, as activities designated to the Firmwide CLE Compliance Assistant will continue to evolve and shift as needed based on the needs of LRD strategy or in support of LRD leadership 
  • The Firm may adjust or assign responsibilities within the context of this role to support the Firm as required

Qualifications & Requirements

  • A Bachelor’s degree and one-plus years of experience are required.
  • A desire to work in a flexible environment with an ability to adapt quickly to changing priorities is a must. 
  • This position requires a high level of collaboration with internal and external clients; therefore, the ideal candidate must interact well with people at all levels with a high degree of accuracy, professionalism, and accountability. 
  • The ideal candidate will have excellent analytical, troubleshooting, organizational, time management, and planning skills.
  • A successful candidate with demonstrate effective interpersonal and communication skills, both verbally and in writing.
  • The candidate must be self-starting, proactive, organized, and have the ability to exercise independent judgement and utilize critical thinking.   
  • Proficiency in Microsoft Office is required.
  • Working knowledge of CE Manager preferred.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-DR1