Job ID: 7276
Updated: Sep 1, 2023
Location: Chicago, IL, United States
Category: Facilities/Office Services
About Kirkland & Ellis
At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.
Essential Job Functions
The Weekend & Evening Digital Services Specialist serves as the digital image and print expert within the office and is responsible for providing staff with a wide variety of digital document processing services. The Specialist will have strong knowledge of scanning and imaging practices as well as experience in a networked production copy/print environment. Strong typing skills are required as are very strong overall computer skills including an extensive working knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint), Adobe applications (Acrobat, Photoshop, Illustrator), internet and web-based applications, messaging applications and the Microsoft operating system. Some experience troubleshooting and diagnosing common network, hardware and software problems is a definite plus.
In addition to the technical skills for Digital Services, the weekend and evening Specialist will take on multiple tasks as the on-site “face” of the Operations teams. The ideal candidate will:
Essential Job Functions:
Saturday & Sunday 8am-7pm
Tuesday & Wednesday 1pm-12am
Primary Responsibilities – Digital Services
The Specialist will triage all incoming work and initiate the department’s standard workflow. For print production tasks, this includes converting and processing documents, as needed, to prepare the files for the Production team. Using custom tools, the Specialist will perform advanced processing and formatting on the submitted files, design custom labels, covers and binder spines when required and generate supporting documentation to assist with quality control and billing.
Digital Document Support
The Specialist handles a wide variety of digital document tasks including the creation of self-contained, hyperlinked Closing Books, completes the download and transfer of electronic document collections for data rooms or via internet link, applies advanced file formatting or file processing and creates USB/Flash drives. Other tasks could include creating Bates/Exhibit labels and assisting internal departments such as Document Services, Business Development, Human Resources/LRD, TME with formatting, creating, and printing and assembling presentation, training, signage and display materials.
General Production Tasks
The Specialist is cross trained in all areas of production such as copy, scan, print, binding, and finishing.
Qualifications & Requirements
The Specialist will ensure the highest level of customer care, answering incoming phone calls and responding to email, offering advice, guidance and suggestions to staff to ensure efficient use of Operations services and capabilities. Working closely with our customers, the Specialist will conduct an assessment of the customer’s desired output and determine what is needed to complete the job and then coordinate internal resources as needed to meet customer needs.
The Specialist must demonstrate leadership skills and the ability to achieve results by pulling together appropriate internal tools and resources. The duties and tasks required in this position reflect substantial variety and complexity. The ability to solve practical problems is essential. The position requires creative problem-solving skills, outstanding judgment and excellent decision making to meet and exceed customer expectations.
The Specialist must be able to demonstrate the following minimum qualifications:
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.
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