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Operations Assistant

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Job ID: 7260

Updated: Aug 18, 2023

Location: Salt Lake City, UT, United States

Category: Facilities/Office Services


About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The overall responsibility of the Operations Assistant is to effectively and efficiently support the delivery of superior customer service to all clients and personnel in the Firm’s Salt Lake City office. The Operations responsibilities will be to assist with office moves, daily facility and maintenance requests, event set up, and office supply maintenance. The Operations Assistant will provide general office support by performing a variety of administrative duties and tasks as well as assisting with special projects, as needed. The ideal candidate must be able to work collaboratively with other administrative personnel and must be flexible and able to multi-task and prioritize a variety of responsibilities. The Operations Assistant will be the primary point of contact with visitors and guests and, therefore, must possess a professional image and phone presence.

Essential Functions:

Operations Responsibilities

  • Assist in the facilitation of office moves
  • Prepare office space for new arrivals
  • Check visitor offices prior to guest’s arrival and after departure, to ensure correct set up.
  • Work in collaboration with Operations team in a combined effort to schedule, assist, report and follow up on building related maintenance requests
  • Collaborate with IT and Conference Services in coordinating internal and external events, including coordination of supplies, signage, room set-up and any other requests
  • Maintain department supplies and storage rooms including keeping an inventory, and ordering supplies
  • Provide office space reports and office supply inventory reports to Operations Sr. Coordinator
  • Manage and update all documents and files related to repairs, utilities, permits, maintenance and other facilities related items.
  • Process invoices related to facilities, and mailroom activities, create requisition forms, process purchase orders, monitor order status, including prepare, execute and track vendor service contracts
  • Maintain floor plans, office utilization and make recommendations on internal office moves and space planning design

Other Functions:

  • Perform any other tasks assigned by management

Qualifications & Requirements

The qualified candidate will have 2+ years of experience in a customer service-related role preferably in a law firm or professional services environment.  Excellent written and verbal communication skills; a customer service orientation; a proactive work ethic; attention to detail and the ability to work well under pressure in a constantly changing environment are required.  The qualified candidate must have regular and predictable attendance and the ability to work overtime before and at the end of the workday.  Strong organizational skills are essential, including the ability to analyze, assess and prioritize work assignments with minimal supervision.

Ability to type 40+ wpm and to handle multiple incoming telephone lines is required.  All qualified candidates will have a strong working knowledge of the internet, document management systems, and the MS Office Suite.  A Bachelor’s degree is preferred, or the equivalent combination of education and work experience is required.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-On-site #LI-LW1