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Travel, Meetings and Events Assistant

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Job ID: 7129

Updated: May 23, 2023

Location: Houston, TX, United States

Category: Administrative Management

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

  • The Travel, Meetings & Events team supports all departments within the Firm with a variety of meeting and event activity including the All Partners’ and Share Partners’ meetings.
  • This individual will be responsible for a wide range of firm travel and event related administrative tasks, including support to the Travel and Meetings & Events Texas Manager with the planning and execution of internal and external meetings as well as providing administrative support.

Essential Functions:

  • Provide support, especially data management, with all aspects of planning and execution of Houston, Dallas, and Austin.
    • Manage the production of event materials including: invitations, RSVP’s and agendas, name badges, and promo items.
    • Coordinate meeting collateral, including signage, attendee lists, name tags, and other materials.
    • Assist with sourcing venues and vendors for meetings and events.
    • Coordinate meeting communications via Firm’s website tool, CVENT.
    • Assist with final billing reconciliation.
    • Assist with the logistics and execution of team member’s events.
    • Prepare event proposals and manage event budgets for assigned events, ensuring that expenses are within the approved budget; process all related payments and invoices.
  • General office duties including:
    • Process invoice requests and expense reports
    • Assist with managing and overseeing event budgets
    • Other duties as assigned by TME Texas Manager
    • Support TME team as needed
    • Work with vendors and catering contacts (in-house and external).
    • Ability to work in the evenings and weekends, as needed, with events support.

Qualifications & Requirements

Education, Work Experience, Skills:

  • Highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment with strong attention to detail and a professional, collaborative, team-oriented demeanor.
  • Proven ability to organize and prioritize a diverse range of assignments and projects.
  • A Bachelor’s degree is required and ideal candidate will have at least two years’ experience in law firm environment preferably in marketing or meeting/events department or have had previously worked in hotels.
  • Passion for event production/execution and logistics.
  • Must be available to work evenings and weekends.

Technologies/Software:

  • Technical experience should include MS Word, Office, PowerPoint and Excel, as well as Cvent.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-