Firmwide Legal Recruiting & Development Coordinator

About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

As a member of the Firmwide (FW) Legal Recruiting & Development Department (LRD), the LRD Coordinator role will provide support to the LRD Resources Team. This position will assist with the general management of our FW department, which includes supporting various internal and external initiatives, along with a variety of special projects. This role will also intersect with many other administrative departments within the Firm including Accounting, Support Services, Purchasing, etc.

We are seeking a resourceful, self-starter to assist with the day-to-day operations of a fast-paced, demanding department that commands flawless execution. We expect this team member to be a problem solver who can interpret concepts that turn into actionable results. Particularly, this role demands someone who is:

• Inquisitive
• Curious
• Attentive
• Self-confident
• Open-minded
• Analytical
• Action-oriented
• Solution-oriented

Additionally:

• You must possess strong organizational, writing and efficient time management skills.
• Meticulous data entry, writing and proofing skills are essential.
• Exemplary Excel skills are required and are non-negotiable.
• This role demands a professional demeanor who can interact with high-level attorneys, staff and attorney candidates.
• We are looking for a strong critical thinker who can problem solve with little-to-no direction.

Key Responsibilities:

We are seeking a resource who can heavily assist the entire LRD Resources team with a variety of projects from updating reports to owning their own projects. Responsibilities include, but are not limited to:

• Supporting LRD team member onboarding operations.
• Owning regular updates for the LRD team organization chart and directory.
• Maintaining shared mailboxes/calendars and OneNote pages.
• Processing expense reports, purchase requests and invoices.
• Assisting in tracking FW LRD professional commitments.
• Managing FW LRD inventory of branded merchandise.
• Assisting in the maintenance and organization of the team’s digital storage system.
• Mastering our survey tool from survey development to the analysis of collected data.
• Creating draft emails on behalf of the LRD Resources team.
• Coordinating with mailrooms for timely shipments.
• Communicating with outside vendors.
• Responding to requests quickly and appropriately.
• Providing back up administrative support to the Sr. Director of LRD.

Qualifications & Requirements

• A four-year degree is required with two-plus years of experience in a similar role. Preference for someone with experience working in a law firm or professional services firm environment. 
• Must have solid command of MS Office Suite (Excel, Outlook, Word, PowerPoint) and an expert in Excel.
• Excellent client service orientation, interpersonal and communication skills.
• Strong ability to adapt and thrive in a fast-paced environment.
• Ability to manage a diverse range of assignments and projects and prioritize multiple tasks.
• Provides quality work that is error-free in a deadline-driven environment. Attention to detail is a must.  
• A history of taking initiative is essential to success in this position.
• Flexible for overtime as necessary.

 Technologies/Software:

Must demonstrate mastery in Excel and be proficient in MS Word and PowerPoint. Familiarity with other collaboration tools such as OneNote and SharePoint is a plus.

Work Environment:

Kirkland has a hybrid work arrangement, with the requirement to work in the office three days a week (but must be flexible to come in the office up to five days a week, when needed). 

Our teaming and collaborative workstyle requires a person who can adapt their communication skills when the situation presents itself. Someone who is self-aware, motivated, and can interpret cues to pivot/flex at a moment’s notice, should be able to succeed in this role.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-LW1