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Paralegal Program Coordinator

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Job ID: 7048

Updated: Mar 23, 2023

Location: New York, NY, United States

Category: Administrative Support

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  1. Time & Attendance
  • Track & monitor attendance; review and approve time off requests in PeopleSoft
  • Monitor Carpe Diem/billing entries regularly
  • Compare Carpe Diem and paralegal timesheets to review and approve overtime requests
  • Prepare regular reports relating to hours worked, attendance, etc.
  • Monitor PeopleSoft timesheets for paralegals and junior paralegals
  • Support paralegals managing large teams to monitor and approve staff time
  • Review and process contract (temporary) paralegal and attorney time
  • Assist Paralegals and junior paralegals in managing their own attendance information in PeopleSoft (balancing and approving timecards) and overtime requests
  • Review and distribute monthly billable hours report to department work coordinators
  1. Review Process
  • Maintain Paralegal Program Excel workbook of information related to annual reviews
  • Provide support for the Paralegal Review Committee and the annual review process
  • Prepare paralegal and junior paralegal performance-related reports as needed
  • Manage Paralegal Review system; monitor and track reviews, evaluations; follow-up as needed
  • Process/compile paralegal and junior paralegal reviews; prepare junior paralegal administrative reviews and first draft paralegal administrative reviews as needed
  • Coordinate paralegal and junior paralegal review meeting schedules
  1. Staffing
  • Assist with coordinating short term paralegal and junior paralegal assignments
  • Provide backup support to work coordinators; staff assignments accordingly
  1. Administration
  • Maintain Paralegal Program Excel data workbook; update reference binders
  • Act as a primary contact for vendors; maintain current vendor list
  • Track assignments and monitor use of work stations, file rooms and work spaces
  1. Orientation and Training
  • Handle paralegal and junior paralegal new hire coordination efforts
  • Meet K&E new hires during orientation to introduce the Paralegal Program
  • Provide logistical support for Paralegal Program training programs
  • Support preparation and maintenance of  Paralegal Program training materials
  1. Miscellaneous
  • Walk floors to develop and maintain work relationships with paralegal and junior paralegal teams
  • Arrange for notary services; track paralegal and junior paralegal notary status
  • Other duties and projects as assigned by Paralegal Program Manager

Qualifications & Requirements

QUALIFICATIONS

Education, Work Experience, Skills

  • Qualified candidates must have experience in management of staff, including reviewing the work of others, providing training, and allocating resources. 
  • Relevant experience in a mid to large size law firm, professional service firm, or a corporate or financial services organization is preferred. 
  • Candidates must possess in-depth knowledge of paralegal support services and processes in a law firm or corporate/financial environment. 
  • Excellent oral and written communication skills with the proven ability to interact effectively with attorneys, staff and clients is critical. 
  • Candidates must have strong attention to detail and organizational skills, and be able to work efficiently and prioritize assignments. 
  • Candidates must be responsive to requests, follow-up and be able to provide excellent customer service in a professional, respectful and positive manner. 
  • Candidates must be able to take initiative, work independently and make sound business decisions.

Technologies/Software

  • Proficiency in Microsoft Word, Excel is required.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now." For applicants who are based in NYC, visit the following link for pay range information: http://staffjobsus.kirkland.com/pages/JOBID7048

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-AD1