Job ID: 7055
Updated: Mar 23, 2023
Location: Chicago, IL, United States
About Kirkland & Ellis
At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.
Essential Job Functions
The Chicago office is seeking a service-oriented Tax Elections Coordinator with at least five years of experience to support multiple attorneys, paralegals, and the overall practice on a variety of matters. The candidate will possess the ability to analyze, assess and prioritize work assignments, as well as the ability to multitask competing priorities effectively. Strong organizational skills are essential.
Essential functions include creating, revising, and formatting legal documents, spreadsheets and presentations using the Firm’s software (Document Management System); document comparison, revisions and proofreading, travel arrangements and expense reimbursements along with other general secretarial duties, projects as assigned and those set forth below. Other duties may be assigned. Regular attendance is an essential function of the job.
Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the tax filing assistant is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials.
Under the direction of an attorney or paralegal, prepares and distributes communications to the IRS, monitors and handles request from the Firm’s Tax Election Filings email distribution, collaborates with supporting tax election team members, prepares communications with clients and attorneys with respect to tax election filings, obtains information from and provides information to clients, obtains information from and provides information to attorneys and paralegals regarding tax filings, compiles documents and distributes for signature, interfaces with IRS or other government agencies, handles distribution of original documents, maintains records utilizing DMS and other technologies, as needed.
Processes expense reports (Chrome River); Schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars). Conducts internet research as directed.
Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.
Establishes and maintains electronic files in compliance with current Firm policies utilizing the Firm’s LegalKEY system and Document Management System.
Customer/Client Service and Teamwork:
Provides assistance to other tax team members whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment.
Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex activities which may be highly confidential and sensitive and requires discretion and diplomacy.
OTHER FUNCTIONS This list is not exhaustive and may be supplemented and changed as necessary to include any other functions/duties as assigned by management.
Qualifications & Requirements
This position requires a professional, highly motivated, organized self-starter capable of functioning in a fast-paced, challenging legal environment. Strong interpersonal skills, proactive work ethic, strong attention to detail, as well as excellent written and oral communication skills, along with the ability to work collaboratively within a team are also required.
The ability to work the core business hours as is mandated for the office to which applicant is applying to, with flexibility for overtime, as required. Proficiency in MS Word, Adobe Acrobat DC, PowerPoint, and Excel experience are strongly preferred.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.
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