Job ID: 7012
Updated: Feb 7, 2023
Location: Washington, DC, United States
Category: Legal Secretary/Practice Asst
About Kirkland & Ellis
At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.
Essential Job Functions
The Practice Support Administrative Assistant provides administrative support to the Associate Director and Practice Support department including field telephone calls for attendance related matters, requests for assistance, and general inquiries; create and revise spreadsheets and reports, correspondence and presentations using the Firm’s software; process expense reports; schedule meetings and assist with special events; and other general duties and projects as assigned.
The position requires excellent communication and organization skills; the ability to adapt to change; the ability to provide excellent customer service in a professional, respectful and positive manner; the abilities to maintain strict confidentiality; to act in a fair and equitable manner; and to interact effectively with individuals on all levels of the firm’s business. The position also requires strong attention to detail; the ability to work efficiently; the judgment to prioritize assignments, as needed; and the ability to take initiative, and to work both independently and as part of a team.
Essential Job Functions:
Essential functions include those set forth below. Other duties may be assigned. Regular attendance is an essential function of the job.
Uses Firm software (MS Office, including Excel & PowerPoint, DMS, etc.) to prepare, revise, format and finalize a wide variety of work, including correspondence, memoranda, spreadsheets and presentations. In conjunction with the preparation of such work, the Practice Support Assistant is responsible for proofreading and questioning inconsistencies in material. Familiarity with PeopleSoft and Carpe Diem.
Monitor and maintain practice assistant and paralegal attendance and overtime through PeopleSoft. Monitor, coordinate and maintain practice support review website and materials. Process expense reports (Chrome River); continuous monitoring of telephones; schedule conference calls (Inter-Call) and Zoom meetings; maintain department DMS folders, OneNote, and calendars. Generate regular reports re various administrative datapoints.
Coordinate paralegal assignments and PA backup team assignments, as necessary, to meet attorney staffing needs, and arrange overflow assistance for attorney/client work and special projects. Work with, and monitor, GPS, PSA and Paralegals to ensure all client/Firm needs are being met.
Interact on a daily basis with Departments within the Firm to facilitate highest possible support, including Human Resources (review and attendance) Accounting (check requests, expenses); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Reprographics Department; Digital Services, etc.
Establish and maintain paper and electronic files in compliance with current firm policies utilizing the Firm’s Document Management System.
Customer/Client Service and Teamwork:
Provide assistance to other members of Practice Support members and Practice Assistants whenever necessary to meet Firm and client needs; organize and prioritize workload to most efficiently enable and facilitate team effort to accomplish Department, Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors and attorneys. Share information and offer ideas and solutions in a team environment.
Exhibit professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintain positive, professional, courteous and flexible demeanor when dealing with Firm personnel. Perform complex administrative activities which may be highly confidential, sensitive, and require discretion and diplomacy.
Qualifications & Requirements
Education, Work Experience, Skills:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.”
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.
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