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Contract Administrator

Job ID: 6985

Updated: Jan 18, 2023

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Contract Administrator will support the contract management life cycle of the Firm’s vendor agreements by providing post-execution organization of contract instruments, administrative management of the tools used to monitor and organize vendor agreements, and provide basic research, drafting, and execution assistance for the Procurement staff attorneys and other Procurement legal professionals. This includes familiarity with various contractual documents, excellent time-management skills, and the capability to adapt to new technology. This role requires close collaboration and communication with Procurement and Strategic Sourcing professionals and business owners to support the Firm’s procurement activities in accordance with the Firm’s policies and risk management objectives.          

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Maintain the contract repository and files; upload and tag key attributes of vendor agreements.
  • Serve as the administrator for various contract-related technology platforms used by the Procurement staff and act as a liaison for troubleshooting or enhancing features.
  • Assist in drafting form-based contractual documents, such as nondisclosure agreements, and conduct independent research required to complete such forms.
  • Assist in the preparation and signing of contractual documents. 
  • Provide regular and ad hoc reporting on contract activity, vendor due diligence, and various criteria, as needed.

Qualifications & Requirements

  • A Bachelor’s degree is required in addition to two or more years of relevant experience.
  • Paralegal certification (or equivalent professional legal certification) and Law firm or experience with a corporate legal or finance department is a plus.
  • Strong analytical, problem solving, and project management skills; strong attention to detail and organizational skills are critical.
  • Proven ability to adapt easily to new software and other web-based tools.
  • Exhibit strong customer service and good judgment in communications with attorneys, staff, and vendors of the Firm, including safeguarding the confidentiality of client and Firm information.
  • Attention to detail and the eagerness to learn and implement feedback in a consistent manner within a dynamic and growing environment are imperative.
  • The ability to thrive in a fast-paced environment and work under pressure with a positive attitude and calm demeanor.

Technologies/Software

  • A working knowledge of MS Office suite with advanced Word editing skills are required.
  • A working knowledge of Adobe Acrobat Pro is preferred.
  • A working knowledge of DocuSign is preferred.

Work Environment:

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
  • This job is a hybrid position with a mix of remote and in-office presence.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid