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Cash Application Coordinator

Job ID: 6978

Updated: Jan 10, 2023

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Cash Application Coordinator performs, under minimal supervision, a wide range of activities including cash application functions, bank deposits and recording & reconciling payments.  Additional duties include vendor due diligence & set-up and support for a wide range of Accounts Payable activities. 

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Post daily remote deposits from other US offices, ACH/EFT, and bank wire activity.
  • Prepare and scan the daily bank deposit and ensure bank deadlines are met.
  • Research and identify payment application and accurate posting to client invoices, including unapplied cash and write off requests.
  • Support of the collection analyst and billing coordinators during quarterly collection activity and at calendar/fiscal year end closings.
  • Tracking and procuring retainer and escrow paperwork, agreements and processing of deposits and disbursements.
  • Perform vendor due diligence and set-up, including running of Dun & Bradstreet reports, verifying tax identification using IRS TIN matching website, independently verifying bank details and obtaining necessary approvals.
  • Reconcile vendor statements by reviewing past due invoices and maintain vendor contacts to resolve payments issues.
  • Assist with reviewing/processing of daily and/or weekly payment files. 
  • Assist with on-line governmental filings and recording of payments.
  • Perform and reconcile accounts payable and soft cost uploads for posting to financial software.
  • Process voucher reclassifications.
  • Answer inquiries from support line and achieve issue resolution.

Qualifications & Requirements

  • The Cash Application Coordinator will have at least 3-5 years of cash applications and accounts payable work experience, preferably in a law firm or professional services industry, showing progressive growth in responsibilities. 
  • A Bachelor’s Degree in Accounting, Finance, or Business is preferred.
  • Familiarity with 3E Elite financial system and Chrome River expense and invoice management application is highly desirable.    
  • Excellent interpersonal and organizational skills are required and the individuals must be proactive and results oriented. Attention to detail and the eagerness to learn and to progress within a dynamic and growing organization are imperative. Individuals are expected to exhibit strong customer service skills and a commitment to excellence.
  • Shows initiative by taking on additional works and assisting team members to bring tasks to completion.
  • The ability to multi-task in a fast paced environment and consistently meet deadlines.

Technologies/Software:

  • Intermediate level Microsoft Excel skills are required
  • Elite 3E
  • Chrome River

WORK ENVIRONMENT

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid