Join our talent network

Calendar Court Services Analyst

Job ID: 6928

Updated: Nov 15, 2022

Location: Dallas, TX, United States

Category: Risk Management


About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

Calendar Court Services (“CCS”) manages the Firm’s calendar of upcoming due dates for all currently pending cases in various courts, assists in filing pleadings in both paper and electronic formats, and is a resource for information regarding state and federal court rules.  The major focus and mission of the CCS Department is to provide accurate and efficient customer service to the Firm and to protect the rights of Firm clients in court-related matters.

The Chicago office is seeking a Calendar Court Services Analyst  who will work closely with attorneys and all CCS staff teams to provide client support via expertise in calendaring/docketing, court rules and procedures, case research, legal procedures, and risk management compliance issues related to calendaring and court functions.  Coordinates administrative aspects of the Calendar/Court Services Department under the supervision of the Chicago Calendar Court Services Manager and Supervisor. Experience with state and federal court filings (manually and electronically), nationwide document retrieval, court rules and filing procedures is preferred. Must exhibit a high level of customer service orientation towards attorneys, support staff, and other Risk Management departments. Responsible for ensuring that the Firm’s central calendar of court-driven dates is updated and verified daily. Assists in the collection and verification of bar registration information. Must have strong service orientation, excellent oral and written communication skills, organizational skills, intellectual curiosity and be pro-active in improving business processes and use Firm resources efficiently.

Essential Job Functions:


Court Services/Court Information Development and Dissemination

  • Ability to conduct research, retrieve pertinent information on litigants, court cases, dockets and judge information from all court-related databases (i.e., PACER/ECF Westlaw Courtexpress, Bloomberg Law, Pacer Pro, DocketBird  CourtLink and JuraLaw) and other online sources with related ability to coach others in how to use these databases effectively.
  • Monitor, analyze and document the possible impact of changes in court rules specifically as they relate to local filings and courts, and communicate the impact verbally and in written form.
  • Compile, maintain and disseminate biographical and practice information on judges using appropriate information resources, including written communications.
  • Develop and maintain rapport with information retrieval service vendors and monitor work performed and fees charged by them to ensure that client needs are met in a cost-effective and timely fashion.
  • Required to have the ability to perform local, state and federal court filings for the firm under the direction and supervision of the department supervisor.

Court Services/Attorney Information and Compliance

  • Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
  • Assist Risk Management Compliance, Human Resources and Attorney Recruiting with compilation of pro hac vice bar registration information on PeopleSoft database.

Calendar Services

  • Extract, calculate, enter and update due dates, case and docket information on CompuLaw Vision calendaring database through review of court mail, departmental e-mailbox and assignment from department supervisor.
  • Monitor and apply court rules and calendaring protocols for courts across the country.
  • Preparation of various reports to notify attorneys of upcoming deadlines and case status.

Risk Management

  • General familiarity with best practices regarding docketing, calendaring and recordkeeping as they relate to risk management in the legal environment.
  • General knowledge of various practice areas within the firm such as litigation and corporate in order to assure their calendaring needs are identified and met to comply with risk management needs.
  • Ability to handle individuals who are under stress with courtesy, tact and patience.
  • Ability to quickly learn new software programs in-depth. General knowledge of Microsoft Office programs.
  • Exhibit professional work ethic on a daily basis and willingness to provide back-up, assistance and collaboration with other offices required.


Qualifications & Requirements

The CCS Analyst will possess 0-2 years of prior experience in the Calendar Court Services/Docket Department of a law firm. CompuLaw database expertise preferred. A four-year college degree is required in an area applicable to the duties described above (e.g., legal studies, business, or paralegal studies), but other professional experience or education will be considered.

The Chicago CCS Analyst must have:

  • Extensive knowledge of federal, state and local court rules.
  • A strong service orientation.
  • Excellent oral and written communication skills.
  • Discernment and awareness of when to escalate problems.
  • Organizational skills.
  • Intellectual curiosity.
  • The ability to prioritize and handle multiple projects at once, meet required deadlines, and work in a fast-paced environment with minimal supervision.
  • Strict attention to detail and strong interpersonal skills.
  • Adaptability and capacity to learn new processes and technologies.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-DR1 #LI-Hybrid