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Contract CareerLink Assistant

Job ID: 6936

Updated: Nov 29, 2022

Location: Dallas, TX, United States

Category: Legal Recruiting & Development

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The CareerLink program provides industry-leading support to Kirkland attorneys, alumni and Firm clients in defining and pursuing professional success. At the intersection of coaching, recruiting, professional development, and DE&I efforts, CareerLink delivers value through comprehensive coaching, innovative program and resource development (including maintenance of a robust job board), and network building.

This role supports administrative tasks, reporting & metrics, multiple databases/platforms, events and logistics, and ad hoc requests. The ideal candidate will bring a unique blend of superior organizational skills, have the utmost attention to detail, have a “can do” positive attitude, and will work collaboratively with various internal and external stakeholders.

  • The successful candidate will enjoy quickly and efficiently executing reoccurring projects with multiple steps that require precise adherence to process.
  • You consider yourself a “perfectionist” and have professional experience independently tracking, prioritizing, and executing a robust to-do list, e.g. 10+ tasks at any point in time, and meeting deadlines.
  • Successful candidates will have the highest level of attention to detail in every task and the ability to meticulously follow directions.
  • Must possess the ability to communicate clearly and effectively and exercise professional best judgement at all times.
  • This role will be a great fit for individuals who possess a strong self-starting work ethic, who are comfortable asking questions, are fast learners, and thrive in a fast-paced, engaging, and dynamic work environment.

This role will work collaboratively and seamlessly with team members and resources across the Legal Recruiting & Development (LRD) channels and other departments in areas such as: Alumni Engagement, Events Planning, Recruiting, Business Development, DE&I, Attorney Engagement and Marketing & Communications.

ESSENTIAL FUNCTIONS:

Weekly Report

  • Assist with the research, compilation, distribution and archiving of a comprehensive weekly report, including communication with internal and external sources of information
  • Draft accurate e-mails capturing and distributing updated information from the report to select parties
  • Update databases on a daily basis to reflect current report
  • Maintain the details of information provided in the report in a highly organized and efficiently manner, and respond to email requests for such detailed information

CareerLink Data & Tracking

  • Create, update and close out client profiles in database
  • Update and maintain information across multiple databases
  • Pull data reports
  • Distribute and compile the results of client exit surveys
  • Using information from clients and the weekly report, contribute to creation of monthly statistics

CareerLink General

  • Help create agendas and schedule meetings
  • Assist with marketing projects
  • Assist coaches on routine client scheduling assistance, as well as travel scheduling assistance  
  • Assist with the creation and maintenance of program process documents

Events & Programs

  • Assist with program logistics and coordinate with clients and other team members to collect, organize and deliver necessary information
  • Assist team members with event related tasks such as creating meeting agendas and summaries, tracking and filing event-related expenses, archiving program materials

Budget & Expenses

  • File all expenses for CareerLink team members
  • File all CareerLink-related expenses and invoices (ordering books, materials, etc.)

Other Functions

Any other functions/duties as assigned by the CareerLink Coaches, including working across the larger Legal Recruiting & Development team.

Qualifications & Requirements

Education, Work Experience, Skills:

  • A Bachelor’s degree or equivalent experience, and at least one year of experience in a similar role is required.
  • Experience working in a university career planning office or for a law firm is preferred. 
  • The ideal candidate will be highly organized, possess excellent communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; resourceful and proactive; and a professional demeanor.  Additionally, the ideal candidate will possess strong interpersonal skills with the ability to communicate professionally with lawyers, staff, and external third parties to provide excellent client service and advance the CareerLink’s reputation for excellence. Finally, discretion and care is required as this role entails exposure to sensitive information. 
  • Candidate must be flexible to work overtime as needed.

Technologies/Software:

  • Must be proficient in MS Word, Excel, and PowerPoint. Familiarity with SharePoint is a plus.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.