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Calendar Court Services Specialist

Job ID: 6928

Updated: Nov 15, 2022

Location: Chicago, IL, United States

Category: Risk Management

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
 
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Firm is seeking a Calendar Court Services (“CCS”) Specialist who will serve as a seasoned member of the team, trusted resource, and subject matter expert working closely with attorneys, staff, and all other firm-wide CCS team members to facilitate the calendaring and docketing of critical deadlines across multiple practice areas.  This position requires up-to-date understanding of the court rules, practices, procedures and filing requirements of federal, state, and local courts in the Firm’s primary jurisdictions. Responsibilities include:

Essential Job Functions:

  • Keeping the Firm calendaring system current, ensuring all deadlines and documents are entered for each case and that the deadlines are calculated correctly.
  • Performing quality control review of the Firm’s case calendaring, docketing, processes, and procedures.
  • Leading daily administrative aspects of CCS including, but not limited to, operational invoice review and processing, team performance/process metrics, day-to-day workflow management from relevant internal/external sources as well as customer service troubleshooting.
  • Maintaining expert-level knowledge of all electronic filing databases utilized in state and federal courts, and other relevant local agencies.
  • Having specialized knowledge on nationwide document retrieval databases and vendor driven research products.
  • Researching litigants, judges, and case information using court-related databases, websites, and relevant calendaring applications (i.e., PACER, Westlaw, BloombergLaw, DocketBird, Pacer Pro, CourtExpress, CourtLink) resources.
  • Assisting with the collection, verification and filing of the Firm’s attorney bar registration information across internal and external databases.
  • Mentoring and training new CCS team members on critical elements of accuracy, efficiency, and integrity of the Firm's calendaring systems and how to use research tools and databases.
  • Managing special projects, high-level ad hoc requests, and tasks for local, regional, or firm-wide initiatives.
  • Reporting high-level calendar/key dates, case information, and analytics for senior management and the CCS team.
  • Possessing a strong service orientation, excellent oral and written communication skills, organizational skills, intellectual curiosity and be pro-active in improving business processes and use Firm resources efficiently.
  • Working a flexible schedule as needed, including possible nights or weekends to meet client and department needs.

Qualifications & Requirements

  • The CCS Specialist will possess 5+ years of prior experience in a CCS/Docket Department of a national law firm.
  • A four-year college degree is required in an area applicable to the duties described above (e.g., legal studies, business, or paralegal studies), but other professional experience or education will be considered.
  • Advanced proficiency with the CompuLaw system preferred.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid