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Executive Assistant

Job ID: 6795

Updated: Sep 26, 2022

Location: Chicago, IL, United States

Category: Administrative Support


About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

Qualified candidate needs to provide administrative support to team members of the Office of the Chief Administrative Officer.  The ideal candidate will have experience in handling a wide range of administrative, project related, and personal tasks.  Candidate must be able to handle high pressure situations and not be easily intimidated by the demands of the position.  With great attention to detail, the Assistant will need to multi-task and maintain a high level of organization to support the busy schedule of this team.  The candidate must be exceedingly well organized and flexible.  Administrative responsibilities include, but are not limited to heavy coordination of logistical details including making extensive travel arrangements, scheduling and organizing meetings and handling multiple changes regarding same, monitoring and keep team aware of changes, draft responses to email communications and/or respond on behalf of the office, preparing and tracking expenses, interfacing with partners and senior staff both in person and on the telephone, typing routine correspondence, filing and other general administrative and project based duties as assigned. 

Ideal candidate will have 5+ years administrative experience, preferably in a law firm or other fast-paced environment.  The ability to interact with senior management staff in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.  A quick thinker with a high level of interpersonal skills to handle sensitive and highly confidential situations, excellent communication and organizational skills, a customer service orientation, a proactive work ethic, the ability to anticipate needs, attention to detail.  Excellent written and verbal communication skills and attention to detail are a must.  Must be proficient in MS Word and Excel 2016 and type a minimum of 55+ wpm. 

Essential Job Functions: 

Administrative Responsibilities

  • Coordinate extensive business and personal travel arrangements.
  • Assist in heavy calendar management including scheduling meetings and travel while accurately balancing changes. 
  • Enter and track travel and expenses.
  • Handle highly confidential and non-routine information.
  • Compose and type routine general correspondence for signature as directed.
  • Maintain electronic address book.
  • Organize and maintain files.
  • Other related duties and responsibilities as assigned.

Project Responsibilities

  • Basic report generation and oversight.
  • Project plan coordination and other project-related duties as assigned.

Qualifications & Requirements

  • Must possess high level of interpersonal skills to handle sensitive and highly confidential situations and communicate professionally and effectively.  Position requires demonstrated ability to use diplomacy, tact and discretion.
  • Must be detail-oriented and possess a high level of organizational skills.
  • Must be able to interact and communicate with individuals at all levels of the organization.
  • Work requires the ability to compose, type and proofread materials, meet deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Quick thinker with the ability to multi-task and follow through without prompting on all assignments.
  • Proficiency with MS Word and Excel 2016 and typing speed of 55+ wpm.
  • 5+ years administrative experience, preferably in a law firm or other fast-paced environment.
  • Flexibility for overtime. 

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-KP1 #LI-Hybrid