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Document Services Operator

Job ID: 6824

Updated: Sep 9, 2022

Location: Boston, MA, United States

Category: Legal Secretary/Practice Asst

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

Kirkland & Ellis LLP is seeking a Document Services Operator.  The successful candidate will have an excellent work ethic and strong teamwork skills in a high volume, minimally staffed environment.  Must be flexible, organized, and be able to work under pressure and meet deadlines with a calm, pleasant demeanor.  Must be able to work with minimal supervision, make independent, well-thought-out decisions and troubleshoot documents as well as software issues. 
Must possess excellent oral and written communication skills, with the ability to interact professionally with attorneys, staff and clients.  Must have a positive attitude and willingness to advance skillsets.

Essential Functions

  • Revise, format and compare documents
  • Convert documents from various formats to Word, Excel, PowerPoint, Visio, and format according to the Firm’s standard Best Practice guidelines
  • Create and modify PowerPoint presentations utilizing the Firm’s templates
  • Create and modify large organizational charts
  • Generate/revise Table of Authorities; format SEC documents, including financials
  • Execute defined terms checks and automate cross-referencing in large briefs
  • Modify, compile and redact PDFs
  • Download, organize and print data sites
  • Assist with answering Help Desk calls and technical software troubleshooting
  • Assist with off-hours administrative requests, including requests handled by other departments during regular office hours (e.g., printing/binding/indexing of files and covering the main phone lines)
  • Available to work overtime, as needed

Qualifications & Requirements

Education, Work Experience, Skills

  • A college degree or business certification is preferred; equivalent work experience will be considered. 
  • 3+ years of experience as a word processor in a legal or financial services organization. 
  • A minimum typing speed of 60 wpm required. 
  • Graphics experience and advanced Excel skills a plus.

Technologies/Software

Microsoft Word, Excel, PowerPoint, Visio, Acrobat, OmniPage, Nuance, Best Authority, DocXtools, Citrix, Zoom, Skype, Snagit, Litera, DMS and Outlook.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.