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Vendor Management Analyst

Job ID: 6821

Updated: Sep 9, 2022

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Vendor Management Analyst is responsible for owning and supporting various functions within the Purchasing & Strategic Sourcing team.  This individual will support the administration of the purchasing processes across departments, manage and support vendors “owned” by Kirkland’s procurement team, and report on procurement activity throughout the Firm.

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Act as the business relationship owner for vendors that are “owned” by Kirkland’s Procurement team (e.g., office supplies)
    • Provide ongoing feedback to vendors, resolving service, delivery, pricing or other contract term issues that arise on a day-to-day basis
    • Participate in quarterly business reviews
    • Lead the contract review / renewal processes for these vendors, as appropriate
  • Maintain Purchasing Card Policy, application form & reconciliation instructions
    • Coordinate cardholder application process
    • Coordinate responses to monthly Internal Audit reviews of P-Card transactions.
  • Review and report on monthly cardholder statements
      • Create executive monthly summary showing spend trends, by department
      • Flag transactions that fall outside of approved usage guidelines
      • Validate and track fraud transactions ensuring that credits are processed correctly by the bank and internally
      • Support the establishment of an automatic upload process for cardholder monthly statements into Chrome River (future state)
  • Provide support to Purchasing and Strategic Sourcing Director and Management team to track and prioritize Vendor Risk Management program and initiatives.
  • Support Purchasing process improvement projects.

Qualifications & Requirements

Education, Work Experience, Skills:

  • A Bachelor’s degree in Accounting or Business.
  • Three or more years of previous purchasing experience; working with teams and developing relationships with vendors and staff, is required.
  • Experience with basic purchasing functions and tasks.
  • Individuals in this role are expected to exhibit strong customer service and interpersonal skills/judgment in communications with attorneys, staff, and vendors of the Firm, including safeguarding the confidentiality of client and Firm information.
  • The individual must be able to meet deadlines and work overtime as periodically required
  • Attention to detail and the eagerness to learn and progress within a dynamic and growing environment are imperative.

Technologies/Software:

  • Advanced knowledge of MS Office including Excel, Word, and Purchasing software is required.
  • Knowledge of methods, tools, and documentation for evaluating, selecting, and validating vendors.
  • Ability to learn and effectively utilize Contract Database and Spend Analytics solutions.

Certificates, Licensures, Registrations:

  • Individuals with purchasing certification are preferred.

 Work Environment:

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid