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Business Intake Coordinator (Compliance)

Job ID: 6807

Updated: Aug 30, 2022

Location: Chicago, IL, United States

Category: Risk Management

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

Kirkland & Ellis LLP is seeking a dynamic and motivated individual for the role of Coordinator in Business Intake & Conflicts Department. This is an exciting opportunity to assist attorneys with their compliance duties in a fast-paced environment while contributing to the success of the Firm. The Coordinator works closely with attorneys and members of the Business Intake & Conflicts Department around the globe to process requests associated with accepting and indexing client engagement documentation and identifying and processing requests to ensure client and Firm data is kept confidential. This position offers the opportunity to assist in processing requests to ensure they meet Firm policies and business requirements. The role is critical to identifying potential risk, communicating potential resolution, and securing the necessary approvals as part of the new business process and ongoing obligations to Firm clients. This position affords the right candidate a unique opportunity to become an expert in IntApp’s Wall Builder application. If you are an intellectually curious and independent individual who desires variety in your day, opportunities to perform research and analysis, and would like to put your strong written and oral communication skills to good use, then this job is for you.  The ideal individual will have a collaborative mindset, an acute attention to detail, work well under pressure, and understand the meaning of exceptional customer service. This position will require critical thinking, strong judgment and decision-making skills to be able to identify the potential issues with bringing on new business to the Firm. Training will be provided.

Essential Job Functions:

  • Monitor Compliance team mailbox and triage requests that relate to client engagement documentation and client confidentiality.
  • Establish and perform maintenance on confidential and ethical walls.  Coordinate notifications and acknowledgements.
  • Create well-organized written responses for attorneys based on submitted requests.
  • Follow up on engagement documentation and client confidentiality issues with department colleagues and attorneys, when necessary.
  • Update and maintain documentation on team SharePoint site.
  • Collaborate with team members on new business projects, with attention to deadlines and time-sensitive issues.
  • Work with specialists, coordinators, and other team members to address time sensitive issues related to routine client engagement documentation requests.
  • Respond to department email communications with accurate information in a timely manner.
  • Serve as public face of Business Intake and Conflicts. 
  • Contribute to process, procedure, and technology improvements in order to reduce risk and improve efficiency.
  • Be available for overtime during evening hours and weekends.
  • Conduct special projects as assigned.

Qualifications & Requirements

  • A bachelor’s degree is required;
  • Two to three years of experience in risk, research, reference library work, conflicts searching, or related experience is preferred.
  • A desire to work in a flexible environment with an ability to adapt quickly to changing priorities is a must.
  • The ideal candidate must interact well with people at all levels with a high degree of accuracy, confidentiality, and professionalism.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid