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Legal Recruiting Assistant

Job ID: 6787

Updated: Aug 19, 2022

Location: New York, NY, United States

Category: Legal Recruiting & Development

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

POSITION OVERVIEW

The New York office of Kirkland & Ellis is seeking a Legal Recruiting Assistant to support the New York Legal Recruiting team on all aspects of the summer associate program, on-campus recruiting, clerk recruiting, campus outreach/sponsorships, diversity initiatives, and first year associate recruiting and onboarding.

The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor.  Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among attorneys, students and staff to achieve results.  Candidate must be flexible to work overtime as needed.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Summer Associate Program
    • Collect/process new hire paperwork and maintain recruiting files and documents
    • Assist with Summer Associate onboarding including background and conflicts check processes, and preparing forms for Human Resources
    • Assist with planning and implementation of orientation
    • Research venues, plan, and attend events
    • Create calendar invitations, surveys and track RSVPs for events
    • Prepare materials for summer reviews
  • Recruiting
    • Maintain viDesktop applicant records
    • Prepare materials for interviewers and candidates
    • Assist with logistics of callback interviews
    • Collect interview feedback to present to Recruiting Committee and assist in follow-up efforts
    • Assist with planning and implementation of offer receptions/dinners
    • Send correspondence to students through viDesktop
    • Assist with candidate travel expense reimbursements and shared expenses
    • Submit summer program and OCI feedback forms to schools using Symplicity
    • Assist with all aspects of 1L, 3L and clerk hiring
  • Campus Outreach and Diversity Initiatives
    • Maintain campus outreach and sponsorship tracking documents
    • Create and send boxes of promotional materials for on-campus events
    • Enter 1L outreach information and attorney feedback into viDesktop
    • Assist with 2L Diversity Fellowship tracking
    • Assist planning of campus 1L receptions/events
    • Maintain giveaway inventory tracker and keep swag closet organized
  • Miscellaneous
    • Assist with first year associate onboarding
    • Process department invoices and expenses in ChromeRiver
    • Miscellaneous administrative duties such as creating nametags, answering phones, booking conference rooms, tracking shipments, filing, scanning, copying
    • Oversee seasonal temps and interns
    • Draft email and letter correspondence
    • Respond actively, thoroughly, and courteously to the needs of all clients
    • Work effectively and willingly with others
    • Independently liaise and coordinate with firm departments
    • Other projects as assigned by the Legal Recruiting & Development team

Qualifications & Requirements

Education, Work Experience, Skills

  • Bachelor’s degree
  • One-plus years of professional work experience preferred, preferably in law firm environment

Technologies/Software

  • Strong Microsoft Office skills including Outlook, Excel, Word, PowerPoint, OneNote
  • viDesktop experience preferred

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid