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Human Resources Assistant

Job ID: 6747

Updated: Aug 8, 2022

Location: New York, NY, United States

Category: Human Resources

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

This individual will report to the Director, Human Resources and will be a key member of the Human Resources team.

The New York office of Kirkland & Ellis LLP is seeking an Assistant for the Human Resources Department.  This individual will report to the Director of Human Resources and provide administrative support to the Director as well as to other members of the Human Resources Department. The ideal candidate will be self-motivated, organized, and adaptable. He or she will also be interacting with individuals at all levels of the organization, as well as candidates for open staff positions, and must have excellent phone presence and a strong customer-service orientation.

Primary responsibilities include checking and responding to questions in the Human Resources mailbox, filing personnel documents, responding to requests for employment verification, and responding to questions about HR policies and procedures. As well as assisting with candidate onboarding and new hire processes, other HR-related responsibilities, and project work, as requested. It is expected that the individual will take on additional responsibilities and more complex project work over time. 

Essential Functions

Administrative Support to Director of Human Resources

  • Assist Director, Human Resources with a variety of human resources projects, including, but not limited to file digitization, summer internship coordination, community outreach programing.
  • Process expense reimbursements and invoices.
  • Assist with travel arrangements.
  • Schedule meetings, maintain calendar and contacts.

Human Resources Department Support

  • Respond to phone and email inquiries regarding human resources policies and procedures.
  • Maintain paper and electronic personnel files.
  • Complete employment verifications.
  • Comply with Records department retention process.
  • File documents in DMS.
  • Project work, as requested.

Staff Recruiting and Onboarding

  • Post positions through direct and creative channels including external firm website, internal firm intranet, job posting boards, professional organizations, etc.
  • Source candidates on LinkedIn for staff positions - both open and pipeline.
  • Administer employment testing to applicants.
  • Conduct reference checks for new hires.
  • Prepare new hire orientation materials for attorneys and staff.
  • Schedule staff new hire orientations and conduct staff new hire office tours.
  • Coordinate with Firmwide HR Operations and other internal teams to ensure a seamless onboarding process.
  • Verify new hire paperwork including I-9 documentation.

Miscellaneous

  • Track and file performance reviews and coversheets.
  • Prepare departure paperwork, and payroll orders.
  • Maintain and audit I-9 forms.
  • Coordinate firm phone/remote access requests.
  • Act as point person for Seamless vendor relationship.
  • Coordinate annual Employee Service Recognition Luncheon.
  • Serve as backup to HR Coordinator.
  • Provide excellent customer service to all internal and external clients.
  • Other duties as assigned.

Qualifications & Requirements

Qualifications include a Bachelor’s degree preferably in HR, and a minimum of one year of HR experience, considerable initiative, outstanding customer service skills and the ability to learn quickly.  Superior written and verbal communication skills; must be skilled with drafting communication targeted to a wide variety of audiences. Must have a high energy level, can-do attitude, and high standards for personal performance.  Work requires excellent proofreading skills, analytical ability, organizational skills, acute attention to detail, excellent follow-through skills, as well as keen judgment and problem-solving skills.  Individual must have the ability to maintain the highest level of confidentiality at all times.  Ideal candidate will be able to multi-task, meet concrete deadlines.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

Talemetry Abbreviated Job Desc

The New York office of Kirkland & Ellis LLP is seeking an Assistant for the Human Resources Department.