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Legal Recruiting & Development Assistant

Job ID: 6740

Updated: Aug 3, 2022

Location: San Francisco, CA, United States

Category: Legal Recruiting & Development

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

As a member of the Firmwide Legal Recruiting and Development Department (LRD), the Bay Area  Legal Recruiting & Development Assistant will work with all aspects of Legal Recruiting and Development/Training programs in the Kirkland & Ellis Salt Lake City office. This position will primarily support the Legal Recruiting team and is responsible for assisting the overall administration of the attorney recruiting process including, but not limited to: fall on-campus recruiting, facilitation of the Summer Associate Program and lateral hiring as well as maintenance of recruiting databases, statistics and general office duties.  The Assistant will also support the Attorney Engagement & Development team and is responsible for assisting the overall administration of attorney training and development.

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

Recruiting:

  • Assist with event planning and coordination including scheduling, tracking attendance and RSVPs
  • Register for on-campus interviews and prepare subsequent paperwork and materials
  • Support on-campus recruitment efforts by attending events at local law schools
  • Support BA lateral recruiting efforts as well as Austin office campus recruiting efforts
  • Assist and support broader BALRD team with ongoing strategic projects as needed
  • Maintain the Kirkland databases including candidate entry and status updates
  • Assist with scheduling candidate callback interviews and overall interview calendar
  • Process candidate expenses and reimbursements
  • Submit HR related forms including billing forms and payroll orders
  • Maintain Fellowship materials and records
  • Facilitate assignment distribution and evaluation process
  • Prepare and mail letters and questionnaires
  • Answer incoming calls, emails and other aspects of candidate interaction

Education/Development:

  • Assist in the coordination of in-house training programs including preparing attendance sheets, handout materials and processing invoices and expenses through Chrome River
  • Confirm necessary space has been booked including technical needs and meal requirements
  • Provide support for Firm events including but not limited to Kirkland University trainings, Women’s Leadership Initiative and Diversity & Inclusion sponsored activities
  • Prepare and finalize New Attorney Orientation schedules and First Day Memo
  • Send out New Attorney Welcome email 

Other Functions: (This list is not exhaustive and may be supplemented and changed as necessary)

  • Interact with attorneys and staff at all levels while troubleshooting issues across multiple projects in a fast-paced environment
  • Prepare and distribute materials for on-campus and in-office events
  • Assist in meeting and event support while maintaining departmental calendars
  • Conduct accurate and timely entry of departmental data into various databases
  • Prepare check requests, process invoices and expenses in Chrome River
  • Prepare weekly status and headcount reports
  • General administrative duties including filing, copying, and document preparation

Qualifications & Requirements

Education, Work Experience, Skills

  • A Bachelor’s degree or equivalent experience and one-plus years of work experience
  • Experience working for a law firm or professional services is preferred
  • The ideal candidate will:
  • Be highly organized, possess excellent proofing and communication (oral and written) skills with a strong attention to detail
  • Display an ability to multitask in a fast-paced environment
  • Show a professional demeanor and strong interpersonal skills
  • Build relationships among lawyers and staff to achieve results; this position requires a high level of collaboration with attorneys and staff and the ability to exercise independent judgment and confidentiality
  • Exhibit a proficiency in Word, Excel, PowerPoint as well as a working knowledge of relational databases

Work Environment

  • This job operates in a professional office environment.
  • This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.