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Benefits & HR Operations Assistant

Job ID: 6724

Updated: Jul 21, 2022

Location: Chicago, IL, United States

Category: Human Resources

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Benefits and HR Operations Assistant will provide comprehensive administrative support to the Director of Benefits and HR Operations and, occasionally, to other members of the management team. Responsibilities include coordinating meetings and travel arrangements, interfacing with Firm personnel at all levels of the organization, and handling expense reimbursements. This role will also include responsibility for drafting presentations and communications for participants and leadership, as well as support of high-profile department projects and initiatives. The Benefits and HR Operations Assistant will develop working knowledge of the Firm’s benefit plans and programs, as well as a variety of internal and external resources, in order to support the delivery of superior participant service. This role requires excellent teamwork, high personal performance standards, a proactive work ethic, flexibility, and attention to detail. This is a hybrid role, and in-person attendance at certain meetings and events is required.

Essential Functions:

  • Meeting and event scheduling and calendar management
  • Preparation of monthly, quarterly and annual budget information
  • Processing expense reimbursements
  • Attending key meetings and capturing comprehensive notes/actions items
  • Creating agendas, itineraries, and other support materials
  • Anticipating needs to ensure projects and deadlines are met
  • Developing basic knowledge of the Firm’s benefits and wellbeing programs in order to provide exceptional, prompt service to attorneys and staff
  • Maintaining strong and productive interpersonal relationships both within and outside of the department
  • Tracking and reporting on the status of workload and producing high quality, accurate work in a timely manner
  • Demonstrating creative problem-solving skills and knowing when to escalate issues
  • Maintaining strict confidentiality of sensitive and confidential data

Qualifications & Requirements

Education, Work Experience, Skills

  • Bachelor’s degree or equivalent experience

Required

  • Excellent verbal and written communication skills
  • Organizational skills
  • Acute attention to detail
  • Keen judgment and problem-solving skills 
  • Responsive and dependable

Technologies/Software

Required

  • Proficiency in Outlook, PowerPoint, Adobe, and Word

Preferred

  • Experience with PeopleSoft

Work Environment

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.  This role requires work within close proximity to others, so the ability to work successfully in an active environment with the presence of distractions is imperative.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.