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Administrative Coordinator

Job ID: 6672

Updated: Jul 1, 2022

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Chicago office is seeking an Administrative Coordinator who will provide administrative support for various members of the Finance management team located in Chicago. Acting on his/her own initiative and direction, this individual will handle a wide range of administrative and executive support related tasks and interact with personnel at all levels in a fast paced environment. The candidate should also be comfortable collaborating with the other finance executive/administrative assistants to ensure coverage is provided to senior finance department personnel, including the CFO. 

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Maintain calendars, schedule meetings and arrange necessary logistics while effectively communicating changes.
  • Facilitate communication ensuring information flow to and from the department, and assist in determining items requiring priority attention.
  • Prepare expense reports and check requests; submit invoices for payment into Chrome River.
  • Coordinate domestic and international travel arrangements in accordance with the Firm’s Travel Policy.
  • Compose, type and proofread correspondence, memos, and emails.
  • Develop and maintain presentation and meeting materials.
  • Provide administrative support for various Finance projects and initiatives, including, but not exclusive to document management and policy/procedure updates.
  • Handle clerical duties of answering incoming calls as requested, filing, copying, scanning and opening and routing mail; and other duties and projects as assigned.
  • Analyze and troubleshoot minor departmental issues using independent and sound judgment, and escalating as necessary.
  • Assist with on-going special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities

Qualifications & Requirements

  • A minimum of 3 years of experience in a law firm, finance/accounting department, or professional services firm is required; work experience supporting a senior level executive in a professional services organization is desired.
  • A Bachelor of Arts/Science (BA/BS) or equivalent experience is desired.   
  • The ability to anticipate the executive’s needs and exercise sound judgement, tact, diplomacy, integrity, and professionalism in all interactions is essential.
  • Candidates should be self-motivated, require minimal supervision, and will be required to maintain confidentiality.
  • A strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook are required; the ability to adapt easily to new software and other web-based tools is critical.
  • The individual should be flexible in order to handle time sensitive requests, including periodic needs outside of standard working hours.
  • A desire to learn new skills and to expand their skills over time is necessary.

Technologies/Software:

  • MS Office including Word, Excel, PowerPoint, and Outlook

Work Environment: 

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

Talemetry Abbreviated Job Desc

The Chicago office is seeking an Administrative Coordinator who will provide administrative support for various members of the Finance management team located in Chicago.