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Human Resources Assistant

Job ID: 4492

Updated: Mar 16, 2018

Location: Washington, DC, United States

Category: Human Resources


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

 The Human Resources Assistant, under the leadership of the Senior Human Resources Specialist and Associate Director of Human Resources will work with department team members, other functional groups across the firm to assist in the coordination of Kirkland & Ellis LLP general human resources activities for the Washington, DC office.  Primary responsibilities include, supporting the Associate Director of HR (local HR Lead) with sensitive employee relations issues as well as other HR-related responsibilities; which include filing personnel files, responding to requests for employment verification, responding to questions about HR policies and procedures, checking and responding to questions in the DC Human Resources mailbox, maintaining a positive work relationship with other departments, locally and throughout the firm and assisting with project work, as necessary/requested.  It is expected that the individual will take on additional responsibilities and more complex project work over time.   

 
Timekeeping & Attendance

  • Assist employees with timecard and overtime questions

  • Assist managers with timecard maintenance questions

  • Ensure timecards are balanced to meet payroll processing deadlines

  • Maintain and update on-going employee schedule changes

 

General HR Responsibilities

  • General administrative duties such as typing correspondence, answering phones, creating labels, tent cards, purchase orders, and opening and processing interoffice mail.

  • Prepare and send out Weekly Memo.

  • File documents into personnel and performance review files; maintain files and keep them organized

  • Maintain and audit 1-9 forms; track expiring I-9 immigration authorization documents.

  • Respond to basic questions regarding HR policies and procedures.

  • Complete employment verifications/wage assignments/unemployment claims/child support.

  • Prepare sensitive departure paperwork, and payroll orders.

  • Maintain HR firm facing/internal SharePoint sites

  • Answer HR calls and direct calls/questions to appropriate departments or personnel

  • Provide excellent customer service to all internal and external clients

Recruitment & New Hire Facilitation

  • Greet and administer testing to job applicants

  • Prepare new hire HR orientation information for attorneys and staff. Conduct new hire orientation.

  • Onboarding contract workers and interns

  • Post positions in PeopleSoft and distribute applicant information to appropriate manager

  • Prepare responses for applicants through recruiting process

  • Facilitate candidate interviews with managers as appropriate 

  • Any other functions/duties as assigned

Qualifications & Requirements

 

Education, Work Experience, Skills

  • College degree and a minimum of two years of HR experience; or equivalent combination of experience and education is required
  • Considerable initiative, outstanding customer service skills and the ability to learn quickly
  • Superior written and verbal communication skills; must be skilled with drafting communication targeted to a wide variety of audiences
  • Must have a high energy level, can-do attitude, and high standards for personal performance
  • Work requires excellent proofreading skills, analytical ability, organizational skills, acute attention to detail, excellent follow-through skills, as well as keen judgment and problem-solving skills
  • Individual must have the ability to maintain the highest level of confidentiality at all times
  • Ideal candidate will be able to multi-task, meet concrete deadlines as well as be a solid team player.  Advance Microsoft Excel skills are required; proficiency using vlookups and pivot tables desired
  • Strong Microsoft Word skills and general working knowledge of PowerPoint and Access is also necessary
  • Aptitude for learning new software is essential
  • Experience with PeopleSoft is desirable

     

    WORK ENVIRONMENT

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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