Job ID: 4492
Updated: Mar 16, 2018
Location: Washington, DC, United States
Category: Human Resources
About Kirkland & Ellis
Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms. Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.
Essential Job Functions
The Human Resources Assistant, under the leadership of the Senior Human Resources Specialist and Associate Director of Human Resources will work with department team members, other functional groups across the firm to assist in the coordination of Kirkland & Ellis LLP general human resources activities for the Washington, DC office. Primary responsibilities include, supporting the Associate Director of HR (local HR Lead) with sensitive employee relations issues as well as other HR-related responsibilities; which include filing personnel files, responding to requests for employment verification, responding to questions about HR policies and procedures, checking and responding to questions in the DC Human Resources mailbox, maintaining a positive work relationship with other departments, locally and throughout the firm and assisting with project work, as necessary/requested. It is expected that the individual will take on additional responsibilities and more complex project work over time.
Timekeeping & Attendance
Assist employees with timecard and overtime questions
Assist managers with timecard maintenance questions
Ensure timecards are balanced to meet payroll processing deadlines
Maintain and update on-going employee schedule changes
General HR Responsibilities
General administrative duties such as typing correspondence, answering phones, creating labels, tent cards, purchase orders, and opening and processing interoffice mail.
Prepare and send out Weekly Memo.
File documents into personnel and performance review files; maintain files and keep them organized
Maintain and audit 1-9 forms; track expiring I-9 immigration authorization documents.
Respond to basic questions regarding HR policies and procedures.
Complete employment verifications/wage assignments/unemployment claims/child support.
Prepare sensitive departure paperwork, and payroll orders.
Maintain HR firm facing/internal SharePoint sites
Answer HR calls and direct calls/questions to appropriate departments or personnel
Provide excellent customer service to all internal and external clients
Recruitment & New Hire Facilitation
Greet and administer testing to job applicants
Prepare new hire HR orientation information for attorneys and staff. Conduct new hire orientation.
Onboarding contract workers and interns
Post positions in PeopleSoft and distribute applicant information to appropriate manager
Prepare responses for applicants through recruiting process
Facilitate candidate interviews with managers as appropriate
Any other functions/duties as assigned
Qualifications & Requirements
Education, Work Experience, Skills
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.
The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.