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Administrative Specialist / Data Analyst

Job ID: 4470

Updated: Mar 5, 2018

Location: Chicago, IL, United States

Category: Administrative Management

About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Specialist, Office of the Chairman (“Specialist”) works with the Chief of Staff and Senior Specialist to facilitate multiple partnership initiatives and programs on a firmwide basis.This position will handle highly sensitive information and work with attorneys at every level within the Firm.

The Specialist oversees the following for the attorney reviews & compensation:

  • Data integrity of all attorney information including on/off-boarding details, compensation, review ratings, etc.
  • Creating reports and analyses regarding attorney headcount, turnover, compensation structures, etc.
  • Preparation of review meeting materials.
  • Electronic file maintenance and management.

The Specialist will work with various attorney committees to prepare reports and presentations, update materials and minutes, as well as, plan and execute all aspects of leadership meetings.

The Specialist with draft offer letters for lateral candidates and obtain approval/sign-off from the Firm’s general counsel before sending to the Firm Committee for approval, input lateral hire into the partner onboarding site, draft partnership admittance letters and track/obtain HR/Recruiting new hire paperwork. The Specialist will ensure partner clearance prior to waiver of notice period, prepare departure memos, send departure notices and track/obtain departure paperwork.


Qualifications & Requirements

Candidate should have a Bachelor’s degree with a minimum of at least 3 years of experience working with executives and/or partners with at least 2 years of experience in a law firm or partnership environment.

The ideal candidate will have demonstrated skill levels in:

  • Project Management - Ability to plan, promote and deliver outcomes that are timely, professional and measurable.
  • Analytics and Problem Solving - Ability to thrive in a fast-paced environment, with strong skills in Excel, analytics and analysis, written/verbal communication, organizational ability, and prioritization.
  • Written Communication - Ability to draft complex communications that are succinct, clear and error-free.
  • Interpersonal Skills - Ability to maintain confidentiality and contribute to building a positive work environment while exhibiting sound and accurate judgment.
  • Must be proficient in all programs within MS Office; must possess advanced Excel skills.


How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.