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Paralegal - Investment Funds

Job ID: 4467

Updated: Mar 2, 2018

Location: San Francisco, CA, United States


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Los Angeles office of Kirkland & Ellis LLP is seeking an Investment Funds Paralegal I who will support multiple Corporate Partners and the overall practice on a variety of transactions. The essential job functions include the following:

Fund Formation

  • Prepares and files incorporation and formation documents, including amendments, mergers, and dissolutions, typically in Delaware but also other jurisdictions
  • Prepares initial short form agreements
  • Prepares board consents and stockholder consents
  • Completes and files Form SS-4s to obtain EINs, as well as other tax related forms
  • Prepares securities filings prior to fund closings for submission to the applicable regulatory authority (Form IDs, Form Ds and Form 99s)
  • Maintains closing checklist as necessary
  • Formulates solutions to problems which may arise, such as good standing issues
  • Interfaces with corporate service providers regarding statutory registered agent services (including changing contact information)
  • Provides direct support to clients (using discretion to handle matters directly or involving an attorney)

Private Funds Tracking and Reporting

  • Subscription Booklet Tracking and Indexing
  • Reviews investor subscription booklets and indexes into Access database
  • Reviews investor subscription booklets and identifies follow up items
  • Contacts investor regarding follow up items relating to their subscription booklet
  • Creates and maintains Access database with revised investor information when updated documents arrive
  • Generate Reports from Access database
  • Generates and maintains fund status chart listing investor information including commitments
  • Generates Blue Sky reports after each closing listing states where state filings are required
  • Generates schedule showing the current investors along with their primary contact information and commitment amounts
  • Generates custom reports as needed per client/attorney request

Electronic Closing Files

  • Maintains executed electronic copies of all governing fund agreements, resolutions, opinions, support certificates, fund tax forms, securities filings, etc.
  • Maintains electronic copies of subscription booklets and related side letters on document management server
  • Updates subscription booklet materials with revised documents from investors
  • Updates closing checklist as new fund related documents and agreements are complete

Closing Files and Subscription Booklets

  • Maintains closing files which contain complete original hard copies of fund agreements, resolutions, opinions, opinion support certificates, good standings, fund tax forms, closing notice transmissions, securities filings, etc.
  • Maintains hard copies, as needed, containing investor subscription booklets and fund transfer agreements
  • Updates subscription booklets with revised documents from investors
  • Maintains hard copies, as needed, containing investor side letters and related documents to the investor’s subscription materials


  • Handles signature page distribution to client containing documents needed for closing and securities filings
  • Prepares closing notices including General Partner acceptance pages
  • Prepares support certificates of K&E opinions
  • Obtains executed K&E opinion
  • Orders certified copies and good standing certificates
  • Identifies and resolves problems that arise
  • Verifies General Partner acceptance pages and distributes closing notices to investors
  • Runs Blue Sky audit and coordinates with fund attorneys regarding required state securities filings
  • Prepares closing book materials for new investors
  • Distributes closing book materials to the investors
  • Prepares final closing book index and assemble final closing book for client and K&E fund team
  • Distributes final closing book materials to client and K&E fund team
  • Uploads original closing files to records management database and sends final fund closing documents offsite

Qualifications & Requirements

The ideal candidate will possess experience in one or more areas including M&A, private equity, debt finance, asset-backed securitization, fund formation, investment management and/or venture capital.  Additional qualifications include excellent analytical and organizational abilities, solid communication and management skills, strong computer abilities, creativity, and initiative.  Travel and overtime may be required. A minimum of 2 years of Invest Funds experience required.

 Education:  Bachelor's Degree required, meet CA AB 1761 requirements.

Knowledge, Skills and Abilities:

  • Strong coordination and teamwork skills;

  • Planning and organization skills, including the ability to manage a number of projects concurrently;

  • Excellent communication skills, both written and verbal;

  • A proactive approach and the ability to work "hands-on" as required;

  • Strong problem-solving skills;

  • Proficiency in the use of law office software, Microsoft Access and Microsoft Excel is strongly preferred.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in anyway for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.