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Legal Recruiting & Development Assistant

Job ID: 4438

Updated: Feb 2, 2018

Location: Boston, MA, United States

Category: Human Resources


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Boston office is seeking a Legal Recruiting & Development Assistant to provide general administrative support to the Legal Recruiting and Development efforts in our Boston office.  As part of the global Legal Recruiting & Development Department, the Legal Recruiting & Development Assistant will support attorney training and development programs as assigned.

  • Review applications and pre-select suitable candidates for associates and legal staff positions through Boston Recruitment inbox;
  • Coordinate interviews and consolidate interviewers’ feedbacks after interviews;
  • Assist with the organization of more than 20 Recruiting events yearly, including on-site support as a representative of the K&E Recruitment team.
  • Assist with coordination of major annual attorney training programs, such as KITA, Kirkland University, Deposition Training and Writing Advocacy;
  • Serve as liaison to attorneys and staff on assigned training and development programs;
  • Assist with the coordination of department meetings and local training and development programs (which may require lunch hour and evening overtime), ideal candidate can be flexible when working and staying off site;
  • Independently liaise with outside vendors as necessary;
  • Independently liaise and coordinate with firm departments with respect to assigned training and development programs;
  • In collaboration with Department Managers, assist in maintaining budget for assigned training and development programs; assist in ensuring programming remains within set budget;
  • Support the Boston Office summer associate training program;
  • Communicate and collaborate with other offices on scheduling, handouts, logistical and technical meeting support;
  • Appropriately inform Department Managers of necessary information related to programming;
  • Process local diversity and pro bono related sponsorships as necessary;
  • Provide excellent customer service;
  • Prepare statistical reports, including attendance reports for training programs;
  • Enter new associate hire data into the Attorney Review Database (ADR);
  • Maintain data on ADR and assist in the preparation of various associate reports for review process;
  • Miscellaneous administrative duties such as filing, creating labels, scanning and copying;
  • Attend Attorney Training & Development Department staff meetings;
  • Assist with training, development, alumni, pro bono and diversity projects as needed;

Other Functions:

  • Prepare and distribute department materials
  • Assist in meeting support
  • Accurate and timely entry of departmental data into various databases
  • Maintain files
  • Prepare check requests
  • Maintain departmental calendars
  • Provide event support
  • General administrative duties including filing, copying, and document preparation

Qualifications & Requirements

This position requires a high level of collaboration with attorneys and staff and the ability to work independently.  This position requires the exercise of independent judgment.

The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor.  Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among lawyers and staff to achieve results. 

A Bachelor’s degree is required.  Law firm experience is a plus.  Technical experience should include MS Word and Excel.

Education, Work Experience, Skills

  • A Bachelor’s degree or equivalent experience and at least one year of experience in recruiting is required
  • Experience working for a law firm is preferred. 
  • The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills
  • Ability to multitask in a fast-paced environment
  • Very strong attention to detail
  • Professional demeanor and strong interpersonal skills
  • Ability to build relationships among lawyers and staff to achieve results; position requires a high level of collaboration with attorneys and staff and the ability to exercise independent judgment.
  • Proficiency in Word, Excel, PowerPoint and using the Internet is required
  • Working knowledge of relational databases preferred
  • Typing speed of 50+ wpm is required

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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