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Purchasing Coordinator

Job ID: 4430

Updated: Jan 30, 2018

Location: Chicago, IL, United States

Category: Finance/Accounting


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Purchasing Coordinator is responsible for the active administration of all facets of the purchasing function. This individual will be responsible for reviewing requisitions and creating purchase orders as properly executed with accurate account descriptions (G/L, budget department code, project code), in accordance with Firm policies. Responsibilities include the accurate and timely preparation and management of purchase orders, as well as working with vendors to monitor the status of orders and coordinating the resolution of order issues, until orders are successfully fulfilled.

ESSENTIAL FUNCTIONS

  • Accurate and timely review of purchase requisitions.
  • Verify proper approvals are documented as required by the Firm’s Purchasing Policy.
  • Confirm vendors are validated and active in the Firm’s Accounting System.
  • Generate purchase orders from approved requisitions for management’s review and approval.
  • Send approved purchase orders to vendors and provide notifications to the appropriate office receivers.
  • Work closely and collaborate with external vendor customer service and sales representatives as necessary to properly fulfill purchase orders.
  • Work closely and collaborate with other internal Finance teams to process vendor invoices for payment and/or to resolve invoice matching issues.
  • Provide support to Purchasing Coordinators in other offices as necessary.
  • Research and coordinate appropriate steps with internal requestors and vendors to resolve received order discrepancies.
  • Other duties as assigned.

Qualifications & Requirements

  • A Bachelor’s degree in Accounting/Business and/or Purchasing Certification is desired.
  • Three (3) or more years of previous purchasing experience, working with teams and developing relationships with vendors and staff, is required.
  • Individuals in this role are expected to exhibit strong customer service and interpersonal skills/judgment in communications with attorneys, staff, and vendors of the Firm, including safeguarding the confidentiality of client and Firm information.
  • The individual must be able to meet daily deadlines and work overtime as periodically required.
  • Attention to detail and the eagerness to learn and progress within a dynamic and growing environment are imperative.

Technologies/Software

  • A working knowledge of Excel, Word, Access, and Procurement/Purchasing software solutions is required.

Certificates, Licensures, Registrations

  • Individuals with purchasing certification are preferred.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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