Join our talent network

Firmwide Human Resources Assistant

This job posting is no longer active

Job ID: 4412

Updated: 

Location: Chicago, IL, United States

Category: Human Resources


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

The Firmwide Human Resources (“HR”) Assistant is responsible for providing assistance to the Firmwide HR & Development team in multiple HR areas including compensation, talent development, employee relations and day-to-day administrative assistance to the Chief Human Resources Officer (“CHRO”). This individual will partner with Firmwide HR management team, including the CHRO, to assist in compiling and distributing reports, updating databases, planning and executing projects throughout the year.This position works primary with staff (non-attorney) human resources, but will have opportunities to work on some attorney facing projects.

This position requires strong organizational and time management skills, and proven success in data analytics, project management and taking initiative.

ESSENTIAL FUNCTIONS

  • Help create and maintain database of firm wide salary ranges
  • Provide essential support in completing the year-end staff salary and bonus process
  • Assist in tracking, completing and submitting salary surveys
  • Schedule regular learning programs and manage overall learning calendar including booking conference space, scheduling video conferences and sending calendar invitations
  • Program manage large learning conferences and initiatives by tracking registration, printing materials, securing space, organizing large group events and administering/analyzing evaluations
  • Review and brand Talent Development slide decks
  • Help to design, implement and maintain the Kirkland Leadership Academy through SharePoint and a Learning Management System
  • Manage all required compliance training (e.g., Anti-Harassment Training, Anti-Bribery Training) Firmwide
  • Monitor costs, assist in developing the budget and prepare budget reports for Firmwide HR department
  • Provide administrative support to CHRO, including answering phones, taking messages and scheduling meetings
  • Other functions/duties as assigned

Qualifications & Requirements

Education, Work Experience, Skills

  • Undergraduate degree in related field and at least 1 year of related experience required
  • Clearly articulate information both verbally and in written form
  • Ability to analyze and summarize data
  • Highly motivated with ability to motivate others
  • Established organizational skills with ability to effectively manage multiple priorities
  • High degree of integrity and professionalism
  • Able to communicate effectively with managers and senior staff in a variety of business units
  • Exceptional problem-solving skills
  • Possess strong time management and project management skills
  • Ability to work effectively in a fast-paced environment

Technologies/Software

  • Strong knowledge of PowerPoint and Excel required.  Familiarity with Word, Access and Sharepoint preferred.
  • Strong knowledge of document management system (e.g., iManage) and PeopleSoft preferred
  • Experience with learning technologies (e.g., eLearning technologies such as Articulate or Captivate; presentation software such as Prezi) preferred
  • Working knowledge of Survey Monkey preferred

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
Share: