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Document Specialist (Graphics)

Job ID: 4408

Updated: Jan 4, 2018

Location: Chicago, IL, United States

Category: Administrative Support

About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Chicago office is seeking a Graphics/Document Specialist to support the Firm’s attorneys and staff, and work effectively as part of the document services team.

Specific Job Duties:

  • Create and revise slide presentations, organizational charts, flowcharts, timelines, invitations and brochures using PowerPoint, Adobe Illustrator, PhotoShop or Visio software
  • Create and edit advanced Excel spreadsheets, using formulas and pivot tables.
  • Create, convert, format, analyze, troubleshoot and repair problematic Word documents.
  • Advanced proficiency working with PowerPoint Visio, Excel, Word, Illustrator and PhotoShop.
  • Excellent proofreading and attention to detail.

Qualifications & Requirements

The ideal candidate will have a proven background in desktop publishing, graphics, presentation software, and advanced knowledge of Excel and Word.  Responsibilities include creating/revising client presentations, brochures, invitations, substantive presentations, and various charts.  In addition, this position will provide assistance with complex formatting issues, converting and formatting complicated documents, and answering “How To” questions in both Excel and Word. 

The successful candidate will possess a strong command of a number of different software applications to produce high-end professional work product including Microsoft Office 2016, Flash, html, Visio, Snag-It, Adobe Illustrator and Photoshop.

This position requires interaction with attorneys and staff on a regular basis, as well as communicating within the Document Services Department.  The ideal candidate will possess excellent interpersonal and organizations skills, and be proactive and results oriented. Additionally, strong customer service orientation, outstanding proofreading and communication (oral and written) skills, and the ability to multitask and prioritize in a fast-paced environment are required.     

The ability to work Monday through Friday 11:00 am - 7:00 pm with flexibility for overtime as required.  Must have 2+ years of recent experience in a graphics production environment and expert skills in Microsoft Word, Excel, PowerPoint and Visio, preferably in a large law firm or corporate finance.

Bachelor's degree or any combination of training, education and experience that demonstrates the ability to perform the essential functions of the position, and a minimum typing speed of 55+ wpm are required. 

Please Note:  All applicants are required to take pre-interview Word, Excel and PowerPoint skills assessment tests to determine their level of proficiency along with standard typing and proofreading tests.  Applicants are also required to provide graphics work product samples.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.